Overview
I am working on behalf of a well-established London-based interior refurbishment and fit-out specialist. They bring over 30 years of experience in construction, particularly from their roots in the healthcare, education and office fit-out sectors. They are seeking a highly organised and proactive Project Administrator / Document Controller to join their office in Kennington. You will play a key role in supporting project teams, managing documentation and ensuring efficient use of project management software (Procore).
Address: Kensington, London
Working Hours: 8:00am – 4:30pm
EDMS System: Procore
Responsibilities
* Support the tendering and procurement process by issuing purchase orders, tracking quotations and verifying delivery dockets
* Reconcile supplier statements and maintain clear records
* Actively support the project lifecycle through coordination of site documentation, reporting and compliance
* Communicate with suppliers and subcontractors regarding pricing, deliveries and issue resolution
* Research and obtain competitive quotes for materials and services
* Support resolution of delivery and invoicing queries with project teams
* Input and maintain contract documents, RFIs, submittals, and drawings within Procore
* Manage and audit site inductions, SWMS and subcontractor compliance
* Liaise with suppliers and subcontractors to confirm orders, delivery times and H&S documentation
* Maintain logs for variations, change orders and financial tracking
* Assist in preparing H&S files and O&M manuals using Procore’s document management feature
* Provide general support to project managers and site teams from a commercial/admin perspective
* Monitor project in boxes and file correspondence appropriately
Requirements
* Proven experience as a Project Administrator, Document Controller or similar role within construction.
* Procore experience is essential
* Strong IT skills (Microsoft Office Suite and document management systems)
* Excellent organisational and communication skills
* Ability to manage multiple tasks and prioritise effectively
* Strong attention to detail and accuracy
What they offer
* Full-time, office-based role in heart of London, Kennington
* Join a growing commercial construction company with a strong reputation in London
* Opportunity to expand your role over time and contribute to exciting projects
Job details
* Seniority level: Not Applicable
* Employment type: Full-time
* Job function: Administrative
* Industries: Construction
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