Job Title: Office Administrator Department: Administration Location: Colnbrook (Office Based) Package: £28,000 - £30,000 DOE Position Type: Permanent Reporting to: Managing Director Linehaul Express (Linex) provides access to products and end to end services that facilitate the transit of international imports and exports, specialising in E-Commerce, One Stop solutions, Express Courier Services and Cargo Services. We are seeking a reliable and detail orientated individual at our UK Head Office in the position of Office Administrator. D uties will involve ensuring efficient handling office & administrative requirements, including compliance, facilities management, training, human resources, customer service and I.T. The role, responsibilities & criteria are outlined but not limited to, the below: Customer Service First point of contact for all visitors/guests on site. Facilities Management Arrange service and calibration visits/certifications and remedial works for all plant/machinery. Fleet Management Insurance, Tax, Service, Repairs, Congestion Charge & Car park registration. Arrange Business insurances/licenses including, Fleet, Goods in Transit, Public Liability, Directors & Officers, Contents Insurance, Music Licence etc Ordering of all supplies for the Office & Operation (with approval from Finance) Human Resources First point of contact for all HR administration with the support of outsourced HR provider. Audit Site lead for all audits, incidents, investigations and customer inspections (AEO, CAA, ETSF, MOU & ISO) Weekly, Bi-weekly and Monthly compliance checks of customs entries (Air & Road). Suppliers/New Customer Management Setting up new suppliers & customers following the supplier/customer set up process. Negotiate contracts with new and existing suppliers/customers. Training Arrange new and refresher training links/in person sessions in line with renewal dates. Monitor 6 x 6 (x-ray) training monthly. Health & Safety Arrange Fire Risk Assessments, Asbestos Risk Assessments, Monthly Water Testing, Legionella Risk Assessments and Testing, Fire Alarm Testing, Emergency Lighting Testing etc with third party providers. Incident/Accident Reporting. IT First point of contact for on site IT troubleshooting issues (refer to outsourced IT for issues that cannot be resolved on site). Essential Criteria GCSE Minimum A-C Grade in Maths and English or equivalent Strong interpersonal and customer service skills Exceptional attention to detail Must be able to work independently and as part of a larger team with a flexible can do attitude Able to multi-task, work under pressure and meet set deadlines Desirable Criteria 2 years experience in similar administrative role Experience with industry specific accreditations