Title: Accounts Assistant / Credit Controller
Reports to: Finance Director
Based at: Millbrook Business Centre, Floats Road, Manchester, M23 9YJ
Full time - Monday to Friday 9:00 am to 5:00 pm
Job purpose:
To manage all aspects of credit control within the business to improve debt recovery, debtor days and cashflow.
Key responsibilities and accountabilities:
* Liaise with all customers and clients to ensure their invoices (regular and ad hoc) are issued and received for all services provided and are paid within the agreed payment terms.
* Communicate with customers and our in-house Customer Service Manager to answer questions and queries that arise.
* Request payment of pending debts in a firm yet considerate manner and negotiate payment arrangements when required.
* Manage account balances to discover outstanding debts or inconsistency.
* Keep accurate records (customer information, received payments etc.)
* Prepare and submit statements and issue to customer periodically (monthly) or whenever necessary.
* Liaise with Time Finance.
* Manage all aspects of the sales ledger on Sage Intact Accounts system & Credit Hound.
* Reconcile Time Finance bank account (weekly + monthly).
* Manage age debt, not allowing customers to exceed their agreed payment terms.
* Raise any credit notes following approval from the Managing Director.
* Raise one off invoices (non contractual) following completion of the work.
* Manage all aspects of the purchase ledger on Sage Intact Accounts system.
* Code and enter purchase ledger invoices on to Sage Intact Accounts system.
* Purchase ledger statement reconciliations & payments.
* Bank Reconciliations.
* Monthly Credit Card Reconciliation.
* Setting up new client's on CleanLink and Sage Intact Accounts system.
Reporting / Analysis
* Monthly report or as required on activity to Finance Manager / Managing Director relating to aged debt.
* Monthly reporting required on various contracts and activities carried out by operations to obtain the relevant POs from clients.
* Assist with operative payroll when reconciling system hours performed on contracts against employee clock in and clock out times.
* Reconcile and issue actual hours performed on contracts to the relevant clients.
* Various other ad hoc tasks as required by either the Finance Director or Management.
Holiday : 28 including Bank Holidays.
Extra day after one year of service up to five years of service.
Free parking.