Summary of the Role
We are seeking to appoint a motivated, enthusiastic (preferably experienced) selfstarter to work closely with our Finance Manager and Bursar in the School Finance Office. As the Finance Office Administrator you will be responsible for the placing of all orders and the processing of all supplier invoices and employee expenses, within the agreed timelines. The Finance Office Administrator is appointed by, and responsible to, the Bursar via the Finance Manager. This is a permanent, part-time, (0.8 FTE) position with a start date of as soon as possible.
Main Duties & Responsibilities
Under the direction of the Finance Manager, the Finance Office Administrator is responsible for:
1. Processing purchase orders (POs) and placing orders with suppliers
2. Chasing up orders where necessary
3. Matching POs to purchase invoices and goods received notes
4. Timely inputting and processing of purchase invoices
5. Resolving supplier queries and investigating any anomalies
6. Monthly reconciliation of supplier statements
• Monthly reconciliation of school credit cards (x2)
7. Setting up and maintaining supplier records in the Purchase Ledger
8. Processing business expense claims
9. Ensuring ledgers are up-to-date to facilitate prompt