#LI-DNI #NWVIS
Fleet Services Co-ordinator
Fixed Term Contract - Until March 2027 (potential to be extended)
Grade A - £24,796 - £28,142 pro rata
Consultation grade - subject to formal evaluation under the Pay Equity Review
Working 36.5 hours per week
Are you organised, detail-oriented, and passionate about keeping things running smoothly?
Birmingham City Council is looking for Fleet Services Coordinators to join our newly created Vehicle Maintenance Service (VMS) to support the day-to-day operations of our fleet. You’ll play a vital role in ensuring our vehicles are compliant, well-maintained, and efficiently managed. Working closely with the VMS Administration Manager and other team members, you’ll help keep our fleet safe, legal, and operational – supporting services that make a real difference across the city.
Key Responsibilities
* Maintain accurate records for vehicle tax, MOTs, insurance, and licences.
* Monitor servicing schedules and coordinate maintenance and tyre replacements.
* Assist with vehicle hire arrangements and insurance claims.
* Input and manage fleet data, including fuel usage and mileage.
* Prepare reports to support operational decision-making.
* Liaise with internal teams and external providers to resolve issues and ensure service continuity.
* Contribute to continuous improvement initiatives around safety, sustainability, and cost-efficiency.
What We’re Looking For
* Proficiency in IT systems, including fleet management software and Microsoft Office.
* Experience in fleet operations, transport, or logistics, or in a role supporting vehicle compliance, maintenance or hire.
* Experience of maintaining records for vehicle tax, MOTs, licensing, insurance and servicing.
* Strong understanding of vehicle compliance requirements.
* Ability to organise and prioritise workloads to meet strict deadlines.
* Excellent verbal and written communication including report writing.
* Ability to analyse fleet data to identify trends and risks.
* Commitment to upholding safety and compliance within fleet operations.
* Ability to travel around the City as required – driving licence is desirable.
Birmingham City Council is an accredited Disability Confident Leader employer, and we are committed to employing, retaining and developing all of our people.
We want to ensure your recruitment journey with us is a positive and equitable one, so please let us know if there are any reasonable adjustments, additional support, accessibility needs, or if there is any way in which we can support you through your application.
We welcome applications from people with caring responsibilities and flexible working options will be considered.
A Disclosure and Barring Service (DBS) check will be undertaken.
Proof of Right to work in the UK will be required for all applicants in accordance with UK Home Office requirements, before any employment offer can be confirmed.
Sponsorship is not available for this post. Applicants must have the right to work in the UK that does not require employer sponsorship for the duration of the appointment.
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