Job overview
An exciting opportunity has arisen for a Lead Rota and Patient Access Coordinator to work within the Musculoskeletal Directorate, based at the Royal Sussex County Hospital in Brighton.
We are seeking a capable and enthusiastic person to work in conjunction with the other Rota Co-ordinator to ensure the maintenance of a high-quality, effective and flexible centralised electronic rota for medical staff across sites, and ensure efficient functioning of the Directorate medical cover.
Excellent organisational and solid IT skills are essential to ensure the rota for medical staff is up to date, accurate and disseminated electronically.
The successful candidate will ensure full on-call rota cover, escalating any uncovered shifts, and review the rotas and processes on an on-going basis. You will use monitoring systems for the collection, recording and use of annual, sickness, educational and professional leave for medical staff. You will also be involved in training and development on the rota and co-ordinating the cancellation of clinical duties/organising locum cover.
Main duties of the job
The post holder will be accountable for the maintenance of high-quality, effective and flexible centralised electronic rota for medical staff across the University Hospital sites and for working to ensure efficient functioning of the Directorate medical cover.
Responsible for working with the Directorate Management Team/Clinical Services Managers and Lead Consultants, Medical HR and other admin staff as determined by the needs of the service including training and development on the rota and co-ordinating the cancellation of clinical duties/organising locum cover.
Working for our organisation
At UHSussex (UHSx), diversity is our strength, & we want you to feel included to help us always put the Patient First. Your uniqueness & experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, & can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) & a Veteran Aware Trust.
We treat our patients & staff with the same compassion & empathy we expect for ourselves. We’re here for them when they need us, and we go above & beyond to meet their needs. This can be seen in our candidate information pack & wellbeing programme, for staff which is extensive & designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching & training so that we can be the best that we can be. From the moment you start with us & throughout your career we will help you to grow & develop. We hope that in choosing UHSx you are choosing a long & happy career where you will be able to see the difference you make & feel valued for all that you do.
We look forward to receiving your application & the start of your journey with UHSx.
Detailed job description and main responsibilities
Provide technical support for rota management and engage in discussions regarding improvements and amendments.
To ensure the rota for medical staff is up to date, accurate and disseminated electronically and review the rotas and processes on an on-going basis. To establish systems for ease of access and planning.
To ensure full on-call rota cover, escalating any uncovered shifts. Set up systems as early warning signals where cover not provided and to ensure monitoring of fair internal cover in times of absence and offer advice and support to consultants on the production of the rota.
To use monitoring systems for the collection, recording and use of annual, sickness, educational and professional leave for medical staff.
Work with the Directorate Clinical Leads to ensure that all leave requests comply with leave policy and that sufficient cover exists within the department. Provide data to ensure the Trust Sickness and Absence Reporting policy for consultants and registrars is followed and complied with.
This role is a key part of the Department’s management team, working towards the achievement of key patient access targets across the Directorate.
Person specification
Qualifications and Experience
Essential criteria
1. GCSEs (A-C) or equivalent, including English and Maths.
2. Good skills in the use of Excel and developing monitoring systems
3. Proven ability of managing a high-volume caseload and working under pressure.
4. Proven ability of formulating rotas
5. Demonstrable good understanding of the NHS and current policy
Desirable criteria
6. Proven experience with working with medical staff and negotiating.
Equality, Diversity & Inclusion
Essential criteria
7. Evidence of having championed diversity in previous roles (as appropriate to role).
8. Evidence of having undertaken own development to improve understanding of equalities issues
Important information for applicants:
A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications