Role overview
We are looking for an experienced Office & Accounts Manager to run the day-to-day finance administration, payroll support, business administration, compliance, and procurement coordination within a busy construction environment. This is a key “hub” role supporting directors, site teams, subcontractors, and our external accountants.
This position best fits someone who is confident handling VAT/CIS/payroll, keeps strong control of supplier payments and documentation, and can manage company compliance such as accreditations and subcontractor onboarding.
Key responsibilities
Finance administration (VAT, CIS, invoices, supplier statements)
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Prepare and check VAT information prior to submission, ensuring accuracy of figures, correct coding, and supporting documentation before it is passed to the accountant.
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Produce and send monthly CIS statements/reports to the accountant and assist with CIS-related queries.
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Upload, process, and maintain sales and purchase invoices using Dext and Xero, ensuring correct allocation, references, and audit-ready records.
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Maintain supplier accounts by checking supplier statements, matching invoices to purchase orders/delivery notes where applicable, resolving queries, and preparing items for payment approval.
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Maintain clean records for month-end and provide supporting documentation to the accountant promptly and consistently.
Payroll administration (operatives + employees)
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Manage daily operative pay administration (timesheets, rates, approvals, adjustments) in coordination with site supervisors/managers.
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Support and administer monthly payroll for employed staff, including starters/leavers, holiday/absence records, and ensuring information is provided to the accountant/payroll provider on time.
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Maintain payroll records, ensure proper approval trails, and keep files organised and confidential.
Procurement & job support (materials and purchase control)
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Raise and track purchase requests and order required materials for jobs based on instructions from supervisors/managers.
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Coordinate with suppliers on pricing, availability, delivery dates, and delivery addresses; track delivery notes and resolve delivery issues.
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Maintain a clear log of orders and costs to support operational and commercial control.
Business administration (office supplies, contracts, suppliers, fleet & insurance)
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Manage and maintain necessary office supplies and day-to-day office requirements.
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Liaise with business-related suppliers and stakeholders including (but not limited to):
phone contracts, fleet insurance, business insurance, utilities, IT/printing suppliers, and other service providers.
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Support renewals, ensure documentation is filed, and keep a tracker of contract dates and key terms.
Compliance, accreditations & memberships
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Ensure company accreditations and memberships remain current and audit-ready, including Constructionline (and other bodies as required).
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Maintain a compliance calendar for renewals, policy reviews, and required submissions, coordinating with management and external parties where needed.
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Organise and maintain key company documents: insurances, policies, certificates, membership confirmations, and supporting evidence.
Subcontractor onboarding & compliance
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Verify and maintain subcontractor compliance documentation, including:
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Public/Employers Liability insurance (and other required covers)
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Qualifications/competency certificates and training records
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RAMS/inductions where required (admin support)
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Company details for onboarding and payment setup
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Ensure subcontractor records are current, correctly filed, and available for client/audit requests.
Essential experience and skills
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Proven experience in a similar role within construction (Office/Accounts Manager, Finance & Operations Administrator, or Accounts & Compliance role).
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Strong working knowledge of VAT, CIS, payroll administration, invoice processing, and supplier statement reconciliation.
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Experience using Xero and Dext (or similar finance/document processing systems).
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Confident communicator able to liaise professionally with accountants, suppliers, subcontractors, and internal teams.
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Highly organised with excellent attention to detail and ability to manage multiple deadlines.
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Strong Microsoft Office skills (Excel/Outlook/Word) and confident with trackers and reporting.
Trustworthy and discreet when handling sensitive payroll and financial information.
Right to work in the UK.
Desirable
Experience within social housing, planned maintenance, or responsive repairs is desirable, along with familiarity with purchase order processes and construction job cost structures. Experience supporting audits, accreditations, or ISO-style document control would also be an advantage.
What we offer
We offer a key role within a growing construction business, with a supportive team and clear responsibilities. This position provides long-term stability and the opportunity to develop and shape the function, alongside a competitive salary depending on experience