Purchasing Administrator | Poole | Up to £30,000 DOE
A fast-scaling, multi-brand direct-to-consumer eCommerce group is seeking a Purchasing Administrator to support the efficiency and accuracy of its purchasing and stock management operations at its Poole-based head office.
This is a fully office-based role, central to ensuring seamless stock availability, supplier coordination, and effective communication across key departments including Marketing, Warehouse, and Customer Care.
As Purchasing Administrator, you will take ownership of purchase order processing, ERP data management, and supplier liaison. You’ll ensure inbound stock is tracked accurately, internal systems remain up to date, and teams across the business are informed of stock availability. You will also support new product launches, manage back orders and discontinued lines, and help maintain smooth day-to-day operations.
This role is ideal for someone highly organised, detail-driven, and commercially aware, who enjoys working cross-functionally and takes pride in operational accuracy.
What’s on Offer
Office-based role in Poole
Flexible working hours (following probation period)
Training and development opportunities
Exciting social events, including trips abroad
Salary up to £30,000 DOE
Key Responsibilities
Maintain accurate data entry and stock records within the ERP system
Raise purchase orders and liaise with suppliers regarding inbound stock
Provide regular updates to internal teams on stock availability
Manage back orders, ensuring timely resolution
Update task boards to support smooth new product launches
Manage discontinued product lines and related system updates
Provide ad-hoc administrative support to wider teams as required
Experience & Skills Required
Minimum 1 year of experience in an administrative role
Experience working with ERP systems and maintaining accurate data records
Familiarity with purchasing processes and supplier communication (preferred)
Proficient in Microsoft Excel for reporting, data analysis, and stock monitoring
Strong attention to detail and organisational skills
Confident communicator with the ability to liaise effectively with suppliers and internal teams
If you’re an organised and detail-oriented administrator looking to develop your career within purchasing and supply chain operations, this is an excellent opportunity to join a collaborative and growing organisation. Please contact Ellie at Rubicon for more details