We’re supporting a highly regarded professional firm who are looking to appoint an experienced Executive Assistant to support two Partners. This is a key role within the business, offering variety, responsibility, and the opportunity to work closely with senior stakeholders in a fast-paced, high-performing environment.
The Role
Providing comprehensive admin and diary support to Senior Partners, this is a varied role requiring excellent organisation, discretion, and the ability to manage competing priorities.
To be considered for the role, you’ll require the following essentials:
* Proven experience supporting senior leaders in a complex organisation
* Excellent diary management skills and the ability to juggle multiple priorities
* Strong communication skills and confidence working with stakeholders at all levels
* A proactive mindset, able to anticipate needs and plan ahead
* Outstanding organisational and time management skills
* High attention to detail and pride in producing accurate, professional work
* Strong IT skills, particularly within Microsoft Office (Word, Excel, PowerPoint, Outlook)
* The ability to adapt quickly in a fast-moving environment
* A professional, approachable and relationship-focused style
Within this position, you’ll also be:
* Extensive diary management and coordination of complex schedules.
* Drafting and managing emails and correspondence on behalf of Senior Partners.
* Monitoring inboxes and ensuring timely responses and follow-ups.
* Booking travel, accommodation, and hospitality arrangements.
* Arranging internal and external meetings, including room bookings, parking and hot desks.
* Managing expenses and processing invoices.
* Supporting senior recruitment activity, including arranging interviews.
* Maintaining internal records, spreadsheets, and intranet content.
* Providing full administrative support for Partner and Director groups.
* Coordinating Management Board and committee meetings, including:
* Requesting agenda items
* Preparing agendas and board packs
* Collating presentations
* Monitoring attendance
* Taking minutes and distributing actions
Hours and Salary
* Monday to Friday 9am – 5pm although some flexibility will be required
* Hybrid working model
* £40,000 per annum plus bonus
* Healthcare benefits
Talk Staff Recruitment is an established division of Talk Staff Group and works with companies throughout the East Midlands and UK with roles including many areas such as: Accountancy & Finance, Human Resources, Marketing, Contact Centre and Office Support.
Talk Staff Recruitment act as an Recruitment Agency in relation to this vacancy.
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