Executive Assistant
Financial Services, Private Wealth Division
Permanent
Mayfair, 1-2 days WFH per week
Competitive salary
5-AEXB/SD
The Client:
A leading global investment firm is seeking to appoint an experienced Executive Assistant to support 2 Managing Directors and 4 Principals in the Private Wealth division.
The Executive Assistant Role:
This is a highly visible EA role providing comprehensive administrative support to members of Private Wealth Division. Responsibilities will include (but are not limited to):
* Complex diary management for multiple senior stakeholders, including scheduling internal and external appointments, confirming meetings, and coordinating with other assistants.
* Managing high volumes of phone calls, acting as a professional gatekeeper, and handling correspondence.
* Booking and preparing meeting rooms, meeting and greeting guests, and ensuring visitors are registered.
* Coordinating international and domestic travel arrangements (flights, visas, cars, hotels, etc.).
* Completing and tracking detailed corporate expenses, reimbursements, and invoices, ensuring accurate coding (experience with Coupa and/or Concur advantageous).
* Organising regular co-ordination of conference (audio & video) calls
The successful Executive Assistant will have:
* Prior industry experience within a professional services or financial environment is essential.
* Strong organisational skills with exceptional attention to detail.
* Ability to multi-task and manage competing deadlines with calm efficiency.
* Excellent written and verbal communication skills; high emotional intelligence.
* Discretion, confidentiality, and professional integrity at all times.
* Proficiency in the Microsoft Office Suite; familiarity with Concur, Coupa, and/or Box is beneficial.
The Details and Benefits:
* Competitive depending on experience
* This is a full-time permanent role starting ASAP
* Core hours 9am-5:30pm
* 1-2 days WFH per week
* Opportunity to join a fast-paced and interesting team within a world-renowned financial services firm
If this Executive Assistant role interests you and you have the relevant skills and experience, we encourage you to apply now!