Overview
Job Overview
To assist management of minor works projects secured by Mitie, either forming part of the maintenance contract, or standalone projects. All projects to be delivered on time, in a profitable, effective manner whilst endeavouring to exceed customer expectations.
To manage and monitor expenditure throughout the minor works project.
To be responsible for the P&L of each of the minor works jobs according to the contract T&C's.
To keep close professional contact with management and clients, to ensure the customers satisfaction.
To adhere to the CDM 2015 responsibilities as duly appointed under the contract.
To ensure that all the Mitie Health & Safety policies are strictly followed.
Identify, communicate and manage risks through project delivery.
The candidate must have demonstrable experience running individual projects up to £50K. Most projects range from £1K to £20K and the successful candidate will be expected to run a large group of such minor works projects typically up to a total value of £2M.
Main Duties
* To support the Minor Works Manager in the delivery of all lower value projects/minor works.
* Develop minor works programmes in line with contract and Mitie process requirements.
* Manage the site survey process.
* Assist in undertaking RMAs (Reactive Maintenance Assessments).
* Set standard project timeline programme to measure SME contractor compliance and Mitie performance for client.
Design
* Identify what level of design is required to minimise risk and complete the project successfully.
* Input into the Minor Works Risk Register and communicate to the relevant stakeholders.
* Attend stakeholder meetings to update.
* Where required, procure design services (under the guidance of the MWM).
* Where required ensure the Architectural and Engineering supplier (or Design and Build contractors) has a sufficient design brief to complete the design.
* Manage the appointed designer in their development and completion of the design.
* Review design deliverables for completeness and seek design sign-off.
* Along with the PD take into account that CDM 2015 principles have been included in the design.
* Ensure SME and relevant stakeholder input is included in the design requirements.
* Liaise with the MW Manager as required to set project budget estimates.
Procurement
* Manage the supplier selection process through CPA (Contractor/Consultant Panel Authorisation).
Construction
* Review timeline with all relevant stakeholders to set expectations.
* Instruct timeline to the supplier.
* Always ensure the contractors have issued their RAMS, they have been checked and authorised, and have a PO prior to starting the works on site.
* Update risk register.
* Set up and chair a pre-order/start meeting, where required.
* Manage the Request for Information (RFI) process with the appointed contractor.
* Ensure sites are handed over to the supplier effectively. Manage the interface between the Client and the supplier. Set expectations and consult with the Client. FM & Reactive (noisy works, outages, escalation procedure, health and safety).
* Make periodic site visits to review quality of delivery.
* Oversee the works and track progress to time, cost, and budget.
* Manage the Change Control process.
* Track suppliers' compliance with the agreed Health and Safety plan.
* Manage risks and issues in a timely manner, communicate and drive decision making.
* Manage supplier application for payment process alongside the QS/Cost manager in line with contract timescales.
* Plan for the hand-over and close out in line with the processes.
* Conduct snagging walk rounds with the contractors prior to completion to ensure a zero defect handback.
Hand-back and Close-out
* Oversee the Suppliers' testing and commissioning works.
* Arrange and manage a hand back meeting on completion of works.
* Manage the movement of people and equipment if required.
* Ensure the contractor issues all Close-out documentation (including Health and Safety plan and O&M Manuals) in a timely manner. Review for completeness.
* Issue Handback certificate.
* Manage the financial close process by agreeing final account information with the QS & suppliers and internal stakeholders.
What we are looking for
* Project Management:
o Previous Minor Works experience
o Experience working on high pace, quick turnaround projects.
o Skilled in the use of all project management documentation altered to suit the Minor Works environment.
o Travel as required to any project destinations within Essex and other locations as directed.
o Meticulous planner and a good eye for quality
o Able to solve multi-faceted and complex tasks.
* Leadership:
o Excellent communicator and able to deliver information in a logical, clear, and concise manner.
o Able to incentivise and manage a construction team/sub-contractor.
o Excellent at building relationships
o Able to drive decision making.
* Technical Ability:
o Has a good technical grounding in construction and office refurbishments.
o Understands a project and PMO team structure and their roles and responsibilities.
* IT:
o Competent with the use of Microsoft tools (Excel, Word, PowerPoint). Use of Microsoft Project is to be developed.
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