ABOUT YOU
We love diverse, different and delightful people. You don’t have to be a certain type to fit in. We embrace characters who bring something new and interesting, contributing to our international and eclectic blend of personalities.
PURPOSE & ACCOUNTABILITY
As Office Manager your purpose and key accountabilities are:
* To ensure smooth operation of the office on a day-to-day basis
* To act as a key point of contact for staff
Ideal start date: mid - end of July 2026
KEY RESPONSIBILITIES
Office Manager - Front of House
* General FOH duties – ensuring office is stocked up, drinks and snacks filled up and ordered
* Ensure meeting rooms, reception area and office are kept spotless and welcoming
* Manage the booking of catering if required
* Manage post, collecting and distributing all post as well as organising couriers
* Keeping up to date with any holiday and office decorations
* Monitor stationery stock and ordering of general office supplies including weekly shop and stocked for work events
* Issue, program and monitor cards
* Ensure that any facilities management issues are dealt with effectively and promptly by liaising with appropriate people/suppliers
* Booking all travel for staff including flights, accommodation and taxis.
* Internal comms about office updates, events, birthdays, new starters, etc
* Arranging any gifts including staff and clients
* Oversee and manage social events and various initiatives, including agency Summer and Christmas parties and others within the agency, promoting and communicating as appropriate
* Act as a fire warden for Freedman
* Oversee the office cleaning, maintenance and security support, acting as first point of contact for any issues
* Help to set and monitor budgets for all expenditure associated with the running of the office and the provision of general office supplies
* Onboarding to new starters and leavers
* Support across teams
* Support CEO in diary management
* Manage meeting rooms, internal workshops
* Update office artwork, furniture, decorations
HR Support
* Prepare and issuing documentation for new starters including offer letters, contract, reference check, checking visa requirements
* Help support with payroll, logging overtime, leavers and joiners
* Keep all records up to date, any staff changes, risk assessments
* Onboarding new joiners by adding required documentation to the company server, setting them up on the HR portal and giving an induction
* Preparing and issuing documentation for leaver including leaver letter with official last date, holidays owed or over, HR portal maintenance, server document maintenance
* Keeping Company Policy documents up to date and circulating amongst staff
* Preparing salary change and promotion letters for staff, adding these to the server, updating the HR portal