Equans is looking for a Business Support Coordinator to join our team based at Woodland View Hospital on a permanent basis. This is a full time role working 40 hours per week. On offer is a competitive salary and benefits package.
EQUANS is recruiting a new post for a Business Support Coordinator reporting to the Account Manager based at Woodland View (NACH). The candidate will be responsible for supporting the contract working to minimise the risk of financial deductions associated with SLA failures and or Unavailability. They will proactively manage open work orders on the helpdesk to ensure compliance with the SLAs and KPIs. In collaboration with the site based operational team they will ensure that work orders are being managed proactively and that Maximo accurately reflects the works undertaken including any compliance documentation, mitigating factors relating to work orders where relief or Temporary Repair requests can be applied.
You will support and contribute to producing monthly pay-mech reports in readiness for submission within monthly reporting packs including co-ordinating responses to mitigations within the pay-mech reports.
What will you deliver?
* Act as focal point for all workflow management processes across all helpdesk work order requests, acting as the interface between the helpdesk, operational, commercial teams and service partners to ensure that the deduction risk to EQUANS is minimised.
* Proactively review Maximo and Power BI dashboards to identify work orders that are at risk or breaching SLA. Proactively communicate risk, suggested remedies and co-ordinate responses between helpdesk, site based, sub-contractors and operational teams to minimise future deductions.
* Liaise with sub-contractors and in house operatives to confirm attendance details for all works raised and ensure appropriate reports are received and work orders closed with accurate date/times and updating Maximo Job Notes directly.
* Review breached helpdesk work orders, support Operational team in facilitating completion of work orders, potential mitigation or temporary repair or other appropriate relief events to minimise risk. (supervisor is responsible for completing TR forms).
* Produce analytical data reports on helpdesk work order performance in month, including regular updates / forecast on potential future Pay-mech deductions.
* Produce routine reports/presentations/statistical data for the management team to assist with the effective management of the contract.
* Qualitive reviews, maintenance and management of CAFM system data inputting, ensuring accurate recording, population, and distribution of work orders is being carried out.
* Fill of contractual and technical compliance documentation to ensure contract is in line with contractual and hand-back standards.
* Ensure contractual registers are up date including for OpACN, Defects, Temporary repairs and Damages.
* Raise Purchase orders for sub-contracted or materials as required by Operational team.
* Produce analysis on Sub-contractor performance and the impact of individual suppliers on deductions including supporting the recovery of pass-through deductions with the supply chain.
* Work in collaboration with colleagues from commercial, finance and procurement to produce information or reports as appropriate.
* Work within the operating environment to ensure EQUANS's Code of Conduct is thoroughly understood, adhered to and promoted across the business to ensure safe, compliant and consistent working practices.
* Behaving with integrity and always demonstrating professional image.
* Take personal responsibility & accountability for actions, constantly striving to improve and exceed expectations ensuring safety and quality are never compromised.
* Undertake and other duties as required to support the successful delivery of the role's objectives and contribute to the overall success of Equans.
What can we offer you?
On offer is a competitive salary and benefit package, which includes;
* 24 days annual leave (+ public holidays).
* Life Cover equivalent to 1.5 times annual salary.
* Employee discount shopping schemes on major brands and retailers.
* Gym membership discounts.
* Cycle to work scheme.
* Holiday purchase scheme.
* 2 corporate social responsibility days per year.
* Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
* Attractive Employee Referral Rewards Scheme.
* Access to our growing employee networks.
* 24/7 Employee Assistance Program and access to mental wellbeing app.
Who are you?
* Significant experience in a similar or related role as Contract Administrator, Workflow Co-ordinator or Commercial Administrator.
* Previous experience working in FM role / environment.
* Strong analytical and planning skills combined with the ability to work innovatively.
* Commercial qualification / experience.
* Excellent communication skills.
* Strong interpersonal skills with the ability to liaise and communicate effectively at all levels, both internally and externally.
* Extensive Knowledge of CAFM systems, (MAXIMO), and Power BI Dashboards.
This role includes a DS PVG check therefore ability to pass is essential.
Who are we?
In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world.
Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.
Our ambition
At Equans, we are driven by our ambition to be recognised for our operational excellence and as the best place to work for our employees. This commitment extends to achieving global and sustainable performance through Impact, ensuring that everything we do aligns with our core values—Accountability, Respect, Team Spirit, and Service Focus.
We take ownership, act with integrity, and set high standards. We listen, support, and care for one another. We collaborate and build trust to achieve shared goals, always striving to meet our customers' needs in a proactive and pragmatic way. These values shape our culture, strengthen our community, and inspire us to deliver excellence every day.
What's next?
If this role is of interest to you, please click below to register, apply, and track your progress A member of our Resourcing Team will review your application and be in touch.
As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010.
At Equans we're committed to delivering a culture where everyone's voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work.
You'll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), Veterans & Reservists, WOMEN Together (representing women in Equans), Working Parents, and Young Professionals.
For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.
The Equans Resourcing Team manage this requirement. Agency involvement is not required. All related enquiries should come to the resourcing team not direct to Equans Managers.