Job Description
Legal PA – 12-Month FTC (Maternity Cover) We’re working with a leading international law firm that is looking to appoint an experienced Legal PA on a 12-month fixed-term contract to cover maternity leave.
This is a busy, varied role suited to a proactive Legal PA who enjoys being an integral part of a team and providing high-quality, hands-on support to Partners and fee earners. The successful candidate will be highly organised, confident using initiative, and comfortable working in a fast-paced, ever-changing environment.
The Legal PA will work closely with Partners, fee earners, clients, and wider support teams to ensure the smooth running of day-to-day activity and allow fee earners to focus on delivering legal services.
The Role
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* Diary, inbox and stakeholder management
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* Proactive management of Partner and fee earner diaries, anticipating clashes and resolving issues
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* Coordinating internal and external meetings, including rooms, VC facilities, travel, catering and attendees
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* Managing inboxes when fee earners are unavailable, prioritising correspondence and filing into iManage
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* Handling calls and queries professionally and acting as a key point of contact
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* Organising domestic and international travel, expenses and itineraries
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* Coordinating client entertainment and small-scale events, with occasional on-site support
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* Document production, billing and business development
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* Liaising with Document Production to manage complex documents and presentations
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* Drafting and proofreading correspondence and documents via dictation where required
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* Preparing meeting papers, agendas and presentations
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* Supporting the end-to-end billing process and liaising with finance teams
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* Maintaining fee earner CVs and supporting BD activity, pitches and capability statements
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* Producing engrossed documents and managing large or complex document packs
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* Administrative and operational support
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* File opening, conflicts and compliance processes
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* Expense claims, invoices and membership payments
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* Document management, archiving and file closure
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* CRM support and contact management
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* Supporting knowledge, training and internal events
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* Assisting with client extranets, research, deed management and deal databases
In addition, this role contributes to the smooth day-to-day running of the office, working closely with facilities, IT, HR and other support functions where required.
Skills & Experience Required
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* Proven Legal PA experience (Real Estate experience beneficial but not essential)
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* Strong organisational skills with the ability to manage multiple priorities calmly
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* Confident communicator with a professional, approachable manner
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* Proactive, solutions-focused and comfortable taking ownership
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* Strong IT skills across Microsoft Office and legal systems
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* High attention to detail and commitment to quality
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* Ability to maintain confidentiality and exercise sound judgement
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* Team-oriented, adaptable and commercially aware
This is an excellent opportunity for a Legal PA who enjoys being fully involved, supporting senior stakeholders, and contributing to a collaborative, professional environment.