Your new company This is an amazing opportunity to work for a market-leading manufacturing company who have successfully been in business for over 60 years who supply their products globally. They are recruiting for a Bids Coordinator. This is a full-time permanent job. Hours of work is Monday - Thursday 8-5 and Friday 8-1. Salary can be discussed at interview stage. They offer 35 days holidays, working from home 1 day a week and private healthcare and enhanced maternity/paternity pay. Your new role As Bids Coordinator duties will include: Managing a bid process Coordinate all stages of the bid process from initial expression of interest to submission. Download documents from designated portals. Translate documents into English where required. Set up tracker, allocate responses, track progress, and ensure all milestones are met. Maintain the bid schedule and make sure contributors deliver content on time. Manage clarifications (download, distribute, draft, upload). Reviewing Tender Documentation Read and interpret RFPs, RFQs, PQQs, ITTs, and tender instructions. Identify mandatory requirements, clarifications, deadlines, and risks. Coordinating Inputs from Multiple Departments Work with all relevant departments to gather required information. Ensure responses are accurate, compliant, and aligned with the tender requirements and the tender timeline. Set up and facilitate the required review meetings and follow-ups. Document Creation and Editing Assist in writing, formatting, and proofreading bid responses. Ensure consistency in tone, branding, and document quality and ensure responses are consistent with each other in terms of content. Maintaining Tender Bank and Tender Libraries Update and manage databases of standard responses, case studies, certifications, and templates. Implement version control and ensure documents are current. Compliance & Quality Assurance Ensure the submission meets all mandatory tender criteria. Check that formatting, structure, and word counts comply with instructions. Run final checks for accuracy and completeness. Submission Management Coordinate Electronic or Physical Submissions. Follow Specific Tender Portal Requirements. Confirm receipt and maintain audit trails. Communication & Stakeholder Management Serve as the point of contact for tender queries. Liaise with Customers, Subcontractors and Internal Departments. Relay Updates and Risks to the Bid Manager. Post Submission Activities Collect Feedback and Debriefs from Clients. Archive Submissions and update records. Support tender de-brief meetings to improve future bids. Administrative & Reporting Duties Track bid pipeline. Produce Progress Reports and status updates for the Bid Manager. What you'll get in return You will be offered an excellent salary, 35 days holidays, hybrid working, private healthcare, excellent career progression and the opportunity to join a market-leading organisation and very supportive team What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be Skills: Bid administrator tenders administration Benefits: can be discussed at interview