Job Description:
We have an exciting opportunity for a Legal and Compliance Administrator to join our Legal and Compliance team based in our Head Office in Manchester. At Chiesi, it is our people who are at the heart of what we do and achieve. A proud family business, we are a Top Employer and a Great Place to Work in the UK.
The successful candidate will provide administrative support, guidance, and coordination to the Legal & Compliance Director and team, ensuring all activities are carried out in accordance with Chiesi Policies, Standard Operating Procedures (SOPs), the ABPI Code of Practice, and other relevant internal and external requirements.
Responsibilities:
* Monitoring the Legal & Compliance email Inboxes and ensuring all emails are actioned
* Contracts - facilitating and providing advice to staff regarding the contract process from start to finish
* Managing the contract processes, issuing contracts for signature, working closely with the Procurement Department, and recording agreements and documents on relevant systems
* Supporting other members of the team as required with Overseas Agreements
* Supporting the running of the Procedural Document Governance Group, scheduling meetings, writing up minutes, and documenting action points
* Administering SAP for the Legal & Compliance team
* Assisting the Legal & Compliance Department in the best use of available resources and processes to meet industry deadlines
* Assisting the Legal & Compliance Director with diary management and tracking and submitting their expenses on Concur
* Providing general administration for the team, including booking meetings, travel, and accommodation, booking courses, entering and/or renewing professional subscriptions, scheduling weekly team meetings, minute taking, and recording action points
Requirements:
* Be proficient in all Microsoft Office programs (including but not limited to Word, Outlook, Excel, and Teams)
* Be a good team player, with a positive attitude and a desire to support colleagues in delivering excellent customer service and experience to all internal and external stakeholders
* Have strong organisational skills, attention to detail, and exemplary record keeping
* Have experience of handling a varied workload with multiple workstreams for different stakeholders and multiple deadlines
* Have experience of working in, or a willingness to understand and work in, the pharmaceutical sector
We offer a blended approach to work, giving you the flexibility to work from home 2 days per week on mutually agreed days. We also offer a great benefits package, including Pension, Private Medical and Dental cover, 25 days leave, competitive salary, and an annual bonus scheme.
We are an equal opportunities employer and welcome applications from all qualified candidates. We are committed to creating a diverse and inclusive workplace and encourage applications from underrepresented groups.
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