Legal Secretary (Permanent, Full‑Time)Sector: Legal Services / Law Firm
Hours: Monday–Friday, 9:00–17:00 (1‑hour lunch)
Start: ASAP
Interview: One‑stage, in‑person
About the RoleA well‑established firm in the legal services sector is seeking a professional, organised and detail‑focused Legal Secretary to provide high‑quality support to fee‑earners. You will handle document production, case administration and clientmunication, ensuring matters progress efficiently and confidentially.
Key ResponsibilitiesDocument Production & Case Administration
1. Produce, format and proofread legal documents, correspondence, forms and court papers.
2. Transcribe audio/digital dictation accurately and within deadlines.
3. Assemble and maintain bundles; file and archive case materials in line with procedures.
4. Draft routine correspondence and forms under instruction.
Diary & Practice Support
5. Manage diaries, schedule client meetings, conferences and hearings.
6. Coordinate travel/appointments and ensure key dates and deadlines are tracked.
7. Monitor shared inboxes, iing post and e‑filing; action or escalate promptly.
Client Care &munication
8. Act as a professional first point of contact via phone, email and in person.
9. Handle sensitive information with absolute discretion and maintain GDPRpliance.
10. Liaise with clients, courts, counsel, experts and third parties to progress matters.
Finance & Administration
11. Assist with file opening/closing, conflict checks and KYC administration.
12. Support billing: draft bills, process disbursements, and update matter ledgers.
13. Maintain accurate records, precedents and templates; oversee stationery and supplies.
Skills, Experience & AttributesEssential
14. Prior experience as a Legal Secretary or strong administrative experience in a professional services environment.
15. Fast, accurate typing (audio/digital) and excellent MS Office skills; confident using case/document management systems.
16. Exceptional attention to detail, spelling and grammar; strong proofing skills.
17. Organised, proactive and able to manage multiple deadlines under pressure.
18. Clear, professionalmunication and strong client‑service mindset.
19. High standards of confidentiality and data protection awareness.
Desirable
20. Familiarity with one or more legal practice areas (, conveyancing, family, litigation, probate,mercial).
21. Knowledge of court forms/procedures and electronic filing portals.
22. Legal secretarial training or qualifications (, ILSPA/CILEX) and experience with time‑recording/billing software.
Working Pattern & Environment
23. Full‑time, office‑based role in a professional, supportive legal practice.
24. Collaborative team culture with clear processes and quality standards.
25. Regular office hours with structured workload and defined service levels.
Application & Selection
26. Selection process: single‑stage in‑person interview (may include a short typing/accuracy exercise).
27. Availability: ASAP start preferred.
How to ApplyPlease submit a CV highlighting relevant secretarial/administrative experience, typing proficiency, systems exposure and practice areas supported. Shortlisted applicants will be contacted to arrange the in‑person interview. #4779727 - Adam Hamer