Operations Executive – School Sports Tours
Travel for Sport
Remote (UK) | Ideally based within reach of Manchester
Full-time | Permanent
About Travel for Sport
Travel for Sport is a specialist school sports tour operator delivering high-quality tours for schools across the UK and overseas. We work closely with teachers and coaches to create well-organised, safe and memorable tours that combine sport, travel and team experiences.
We're a small, friendly and ambitious team with big growth plans. As our tour programme continues to expand, we're looking for an organised and proactive Operations Executive to help us deliver exceptional tours for our school clients.
This is a great opportunity for someone looking to build a long-term career in sports travel operations within a supportive and growing company.
The Role
As an Operations Executive, you will support the end-to-end delivery of school sports tours. You'll coordinate bookings, manage logistics and ensure every tour runs smoothly from confirmation through to return.
This is a pure operations role focused on organisation, accuracy and delivery. You'll work closely with colleagues, suppliers and schools to ensure tours are well planned, compliant and delivered to a high standard.
You'll primarily work remotely, with regular in-person time with colleagues in Manchester.
No two days are the same — especially during peak tour season.
Key Responsibilities
Tour Planning & Delivery
Coordinate tours from booking through to completion
Book and manage accommodation, transport, fixtures, excursions and activities
Build detailed itineraries and pre-departure documentation
Ensure all logistics are confirmed accurately and on time
Track deadlines, payments and booking requirements
Support on-tour delivery and occasionally travel with groups (UK and overseas)
Client Communication
Act as a key operational contact for schools once tours are confirmed
Provide clear and timely communication to teachers and group leaders
Ensure schools have all required information before travel
Resolve issues quickly and professionally
Supplier Coordination
Liaise with hotels, transport providers, venues and activity suppliers
Confirm bookings and maintain accurate supplier records
Ensure all services are delivered as contracted
Build positive relationships with partners
Administration & Systems
Maintain accurate tour records within internal systems and spreadsheets
Prepare travel documentation and operational packs
Track rooming lists, flight details and passenger information
Support invoicing and financial tracking where required
Quality, Safety & Compliance
Ensure safeguarding, health & safety and travel requirements are met
Prepare and manage risk assessments and key documentation
Support incident handling and reporting if required
Monitor feedback and support continuous improvement
Team Support
Work closely with sales and operations colleagues to ensure smooth handovers
Support busy periods and peak travel times
Contribute to improving processes as we grow
Take on ad-hoc operational projects
About You
We're looking for someone organised, reliable and positive who enjoys making things run smoothly.
Essential
Strong organisational skills and attention to detail
Excellent communication skills
Ability to manage multiple tasks and deadlines
Calm, solutions-focused approach to problem solving
Positive, team-first mindset
Good working knowledge of Excel and admin systems
Desirable
Experience in travel, events, operations or logistics
Experience in school travel or sports travel
Understanding of group travel planning
Passion for sport and travel
Other
Willingness to travel occasionally with tours
Flexible approach during busy travel periods
Based in the UK with ability to meet colleagues in Manchester regularly
This role could suit someone early in their career or with some operations experience looking to develop further.
What We Offer
Competitive salary (dependent on experience)
Remote working with flexibility
Opportunity to travel on tours
Supportive, small-team environment
Real responsibility and impact
Training and development
Career progression as the company grows
Company socials and team meet-ups
Pension
25 days holiday plus bank holidays
Why Join Travel for Sport?
We're a growing business where everyone plays an important role. You won't be a small cog in a big machine — you'll help shape how we operate and deliver tours.
If you enjoy being organised, solving problems and working in sport and travel, this is a great opportunity to build your career with us.
Apply
If you're organised, proactive and excited by the idea of helping deliver school sports tours, we'd love to hear from you.