Executive Assistant to Executive Director of Finance & Infrastructure
The closing date is 21 April 2026
The Executive Assistant role supports a senior and highly visible Executive Director portfolio. This role is pivotal in providing high quality administrative support in a fast-paced and varied environment, closely connected to Trust-wide priorities and decision‑making. The post holder works alongside an experienced Executive Office Team, collaborating, demonstrating professionalism and mutual support. The team offers cross‑cover support and resilience. The Executive Assistant works closely with Executive Directors, Senior Leaders and wider Trust stakeholders, valuing discretion, reliability, flexibility, high standards and attention to detail. The role handles highly sensitive information, supporting complex, high‑profile work requiring confidence, sound judgement and the ability to manage competing priorities effectively.
Main duties of the job
Provide high‑quality Executive Assistant support to the Executive Director of Finance and Infrastructure and two other Executive Directors/Directors, handling highly sensitive and confidential information.
Manage the Executive Director's office, including diary management, email prioritisation, correspondence handling, filing systems and bring‑forward arrangements.
Provide professional administrative and secretariat support to senior executive‑level meetings, including preparation of papers, accurate minute‑taking, maintenance of action logs and follow‑up of actions.
Coordinate work, projects and distinct pieces of activity for the Executive Director/Director.
Maintain Directorate registers, plans and compliance reporting, supporting governance, performance monitoring and organisational change activity.
Act as a key point of contact for internal and external stakeholders, dealing professionally with enquiries, correspondence and highly confidential communications.
Plan and organise senior executive‑level events, strategy days, conferences and meetings, including travel, accommodation and liaison with venues and support services.
Support financial administration processes, including invoice approvals and expense claims, ensuring timely and accurate submission in line with Trust systems and policies.
Provide resilience and support within the Executive Office Team.
Benefits
* Standard working week of 37.5 hours
* Holiday entitlements of 27 days per year, plus general and public holidays, rising to 29 days after 5 years and 33 days after 10 years
* Pay enhancements for out of hours, shift and overtime working
* Career and salary progression
* Car leasing scheme
* Free parking across Trust sites
* Staff networks
* Wide range of discounts from various organisations across the UK
Person Specification
Education and qualifications
* Good educational achievements, preferably a Degree or equivalent qualification/experience
* 5 GCSEs (Grade C or above) including English Language or equivalent
* Full Driving licence
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires submission for Disclosure to the Disclosure and Barring Service to check for any previous criminal convictions.
South Western Ambulance Service NHS Foundation Trust
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