Executive Assistant - Business Support Officer
Location: Bristol, BS34 8QW
Working Pattern: Hybrid - Minimum 3 days in the office
Hours: hours between 7am - 6pm (flexibility required)
Contract: until February 2027 (chance of an extension)
Clearance: SC Clearance Required
Pay Rate: £15.38 per hour (paid weekly)
We are seeking an experienced business support officer to provide high-level support to up to two Deputy Directors within a busy and dynamic directorate. This is a key role at the heart of the senior leadership team, ensuring smooth coordination, effective communication and seamless diary management.
The Role
You will play a central role in delivering professional, efficient and confidential executive support, while working collaboratively with the wider Outer Office team to ensure full coverage across the Senior Leadership Team.
Key responsibilities include:
* Managing the diaries of up to two Deputy Directors, ensuring effective prioritisation and coordination
* Working collaboratively with the Outer Office team to arrange meetings and coordinate calendar invitations
* Booking meeting rooms, preparing agendas and distributing meeting documentation
* Coordinating and monitoring the SCD Outer Office multiuser account
* Maintaining staff lists, organisation charts and supporting induction materials for new starters
* Managing the Directorate SharePoint site and MS Teams area
* Arranging all business travel and accommodation for the Senior Leadership Team
* Providing support in the absence of the Chief of Staff and/or Diary Secretary as required
* Supporting internal communications and event engagement under the direction of the Chief of Staff, working alongside communications leads
About You
To succeed in this role, you will be:
* Highly organised with strong diary management experience at senior level
* Confident working in a collaborative team environment
* Comfortable handling sensitive and confidential information
* Proactive, adaptable and able to manage competing priorities
* Experienced in using Microsoft Office, SharePoint and MS Teams
Please note - if successful in this role the client would need to process security clearance for you (if you don't already have this). This can take 6-8 weeks to complete.
If this is a role you would be interested in, please apply online.
Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.