ABOUT THE COMPANY WHAT WE DO Gravity Media deliver an unparalleled range of media services and solutions to clients worldwide utilising outside broadcast trucks, fly-packs and studios spanning the United Kingdom, ROI, Europe, the Middle East, the United States and Australia offering market-leading broadcast, technology, production, and post-production solutions across many of the world’s most-watched live events and entertainment programmes. OUR PEOPLE We have a passion for problem solving and thoughtful innovation and recognise our collective differences play a huge role our success. Our teams are talented, passionate, dedicated, take pride in their work and support each other. We encourage applications from all backgrounds and are dedicated to attracting and developing talent, empowered through an inclusive culture. All suitably qualified applicants will be considered regardless of gender, race, sexual orientation, national origin, disability, religion, and age. LEADERSHIP BEHAVIOURS We hold high expectations of our leaders and managers who are responsible for driving the success of our people and the organisation. Our managers give clear communication, lead by example and feed back to foster growth and development of their team members. Management excellence is essential to the company’s success, and effective leadership requires a combination of interpersonal skills, strategic thinking, and a commitment to providing a positive and productive work environment. COMMITMENT TO EQUALITY Gravity Media is an equal opportunity employer and we welcome a diverse range of applicants. All qualified applicants will receive consideration for employment without regard to any characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request. JOB TITLE: Project Finance Admin Assistant ABOUT THE ROLE A BRIEF SUMMARY We are looking for a Project Finance Administration Assistant to support and assist the Projects team with financial administration. Reporting to the Project Finance Lead, this position plays a key supporting role in the team, in helping to ensure that revenues and costs are accurately forecasted, reported and communicated. This role requires a highly organised and proactive individual with a strong understanding of broadcast operations, project coordination and financial administration. You will be a collaborative team player, supporting Project Planners and wider operational teams to ensure purchase orders, sales orders and reporting processes are completed accurately and efficiently. You will play a key role in maintaining financial accuracy, supporting forecasting and ensuring projects remain aligned with operational and budgetary requirements. Working location: High Wycombe Weekly hours: 37.5 hours per week, Monday to Friday Reporting to: Project Finance Lead Role type: Full-time, Permanent WHAT YOU’LL BE RESPONSIBLE FOR Assisting Project Planners with the creation and management of purchase orders, ensuring vendor details, rates and coding are accurate and within budget. Assisting Project Planners with the creation and maintenance of sales orders, ensuring all information is complete and accurate. Ensuring all project costs and revenues are categorised correctly within the system. Liaising with Accounts Receivable regarding the status and progress of sales orders. Liaising with Accounts Payable to support the release and management of purchase orders where required. Collaborating closely with the Project Planner team to ensure purchase orders and sales orders are completed ahead of month-end reporting deadlines. Supporting sales revenue forecasting and forward planning activities. Creating, updating and maintaining sales order templates within operational systems. Working collaboratively with the wider team to identify upcoming peak periods or bottlenecks and providing additional support where required. Updating TeamTrack templates to ensure contracted crew levels are accurately reflected. Assisting with the authorisation and processing of expenses. All employees are expected to contribute and participate in work activities in line with our management system to ensure the continual improvement of our business. THIS ROLE IS FOR YOU IF YOU HAVE Strong attention to detail and accuracy. Professionalism and discretion when handling confidential or financial information. Excellent organisational and administrative skills. The ability to multitask effectively and prioritise workloads across multiple projects. Strong communication skills and confidence liaising with a variety of departments and stakeholders. A proactive and solution-focused approach to work. A collaborative mindset and positive team-player attitude. Good working knowledge of Microsoft Office applications, particularly Excel. · Trust by acting with integrity, accountability, and transparency · Collaboration by working effectively across teams and sharing knowledge · Innovation by contributing ideas and continuously improving ways of working