Job Description - Early Careers Assistant (14-month FTC) (250000W5) Early Careers Assistant (14-month FTC) Are you ready to make your mark as part of our Early Careers Team in our London Office? We are seeking a high-calibre individual to provide comprehensive support to the Early Careers function across all processes and events. This role will play a key part in the successful delivery of our Early Careers recruitment and development programmes, ensuring a seamless and high-quality experience for candidates and internal stakeholders. Key Responsibilities Early Careers Recruitment: Responding to candidate and stakeholder queries via email and telephone
Screening applications using the application tracking system (ATS), AllHires, and communicating outcomes through the ATS
Assisting with organizing Early Careers programmes and events, including open days, insight schemes, vacation schemes, assessment centres, and recruitment events
Co-ordinating room bookings, catering, name badges/cards, presenters, and social activities for events
Scheduling interviews and feedback calls in collaboration with the HR Operations team, ensuring timely collection of feedback
Managing candidate administration processes, including scanning academic certificates, conducting reference and right to work checks, and processing travel reimbursements
Preparing candidate feedback packs and generating/sending offer paperwork
Co-ordinating law fairs, careers dinners, and ad-hoc recruitment events, including managing bookings, giveaways, representative attendance, and associated travel and accommodation
Building relationships with university careers services and law societies to co-ordinate sponsorships and maximize campus engagement opportunities
Administering reference checks via HireRight
Managing onboarding processes for Early Careers joiners with support from the HR Operations team
Attending UK law fairs, careers dinners, and recruitment events, with overnight stays required during the Milkround season from September to November
Supporting and attending Early Careers events, such as vacation schemes, open days, insight schemes, and solicitor apprentice/trainee inductions, including evening commitments
Early Careers Development: Maintaining and updating the future trainee database
Administering payment of law school fees and maintenance grants for future trainees
Managing the onboarding process for trainee solicitors, ensuring smooth transitions
Monitoring and tracking trainee development by ensuring required training diary entries are submitted in ‘Unity’ and preparing monthly reports for the Training Principal and Manager, Early Careers Development
Assisting with planning and co-ordinating future trainee social and networking events
Maintaining and managing trainee employee files, ensuring records are accurate and up-to-date
Drafting and issuing trainee-related correspondence, including letters for references, leave requests, salary amendments, start date changes, and leavers
Supporting the Solicitor Apprenticeship Programme (SAP) induction, including onboarding, sourcing presenters, and overall co-ordination
Additional Responsibilities: Providing support for team overflow work and covering during periods of absence (holiday/sickness)
Managing the invoice and expense process for Early Careers activities
Undertaking ad hoc administration and co-ordination tasks to support the wider Early Careers team as needed
Qualifications and skills Prior experience and knowledge of the Early Careers market is desirable Experience within a professional services environment is an advantage
Excellent verbal and written communication skills
Client service oriented with a credible and professional approach
Strong attention to detail and commitment to high levels of accuracy
A collaborative team player with a proactive and “can-do” attitude
Strong organisational skills with the ability to prioritise and manage multiple tasks effectively
Creative thinker with a pragmatic and solutions-focused mindset
Able to work independently and take ownership of tasks
Calm and composed under pressure, with a thoughtful and considered approach
Demonstrated good judgement and professional maturity in all interactions
Strong professional presence and interpersonal skills
What We Offer When you join us, you’ll be working directly with partners, business leaders and many other inspiring colleagues across our global network of offices. We live by our values—to be pioneering, united and human—and we believe that you’ll experience them from your first day.We will give you the support and development opportunities that will help you achieve your potential. We believe that consistent high performance merits reward and support. Our compensation package reflects your calibre as an Early Careers Recruitment professional, and our benefits are designed to support your changing needs and priorities across different life stages. About White & Case We are a global law firm with longstanding offices in the markets that matter today. Our on-the-ground experience, our cross-border integration and our depth of local, US and English-qualified lawyers help our clients work with confidence in any one market or across many. Location and Reporting This role is based in our London office, and reports to the Manager, Early Careers Recruitment and the Manager, Early Careers Development. Our standard office hours are 09:30-18:00, with a current requirement for 3 days in the office per week. Equal Opportunity Statement White & Case is committed to creating a fair workplace. It is our Firm’s policy to recruit, employ, train, compensate, and promote without regard to race, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.
If you require assistance and/or adjustment to participate in our application and/or interview process, please email us. We will be happy to work with you. Note to recruitment agencies :Ourinternal Recruitment team are responsible for all end-to-end lateral recruitment processes. All agencies must sign White & Case terms of business, which are office specific. Candidates submitted by an agency without terms of business agreed with the appropriate office, and/or outside of our online application tracking system, will not be considered a formal introduction. Any applications and CVs sent directly to White & Case Partners and employees will not be accepted as formal introductions. If you have any questions, please contact the London Recruitment team. When engaging with agencies, we are supported by our preferred suppliers.
Primary Location
Primary Location : United Kingdom-London Expected Workplace : Hybrid Job Posting
Job Posting : Aug 18, 2025, 3:52:41 PM Refer a friend for this job
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