The successful candidate will play a key role as the first point of contact for all visitors to the school reception. You will be a warm, friendly problem-solver with great attention to detail, who loves taking ownership. You will also have excellent administrative, IT and interpersonal skills.
Main Purpose and Objective:
To take responsibility for the smooth and efficient running of the school's reception and administration to ensure the continued delivery of a high-quality teaching and learning environment for pupils.
Day-to-day running of the visitor and student reception acting as a key administrative contact point.
Specific Accountabilities:
· Undertake reception duties, answering general telephone and personal enquiries and signing in visitors.
· Handle all messages received in the school's main email inbox.
· Liaise with parents where required.
· Assist cover with supply staff DBS checks.
· Manage student runners, supervising and providing guidance with duties.
· Allocate weekly staff duty meal payments.
· Support Head of Year pastoral coordinator with appointment schedules for counsellor appointments.
· Advise external coaching, music teachers with room allocations and student messages.
· Inform attendance officer of student's absence reported via reception.
General Accountabilities:
· Provide general advice and guidance to all stakeholders - parents, students, staff and others.
· Manage correspondence - photocopying, filing, e-mailing, sorting and distributing mail etc.
· Provide administrative assistance to senior support staff, as required.
· Support PTA with handling pre-loved uniform sales and queries.
· High level of computer literacy (including MS Office 365 applications).
· To positively represent St Crispin's School to all stakeholders.
· To follow statutory guidance and school policies including child protection, safeguarding and GDPR.
· To carry our tasks as reasonably required by the Headteacher.
Details of Line Management:
The post of Receptionist is line managed by the School Business Manager.
Notes:
This description only contains the main accountabilities relating to this post and does not describe in detail all the tasks required to carry them out. All members of staff are expected to be flexible to ensure the most effective organisation and delivery of support to St Crispin's School.
This job description is current, but following consultation with you, may be changed by the Headteacher to reflect or anticipate changes in the job, which are commensurate with the salary and job title.
Closing date: Wednesday 8th October
Interview: Week commencing Monday 13th October
Please note, we will review applications daily and reserve the right to close the advert early, should we receive sufficient applications.
The school is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. The successful applicant must be willing to undergo screening appropriate to the post. This will include an enhanced DBS check.
Job Type: Full-time
Pay: £21,907.00 per year
Benefits:
* Canteen
* Free parking
Education:
* GCSE or equivalent (preferred)
Work Location: In person