Job summary
Are you passionate about creating outstanding candidate experiences and ensuring new colleagues feel welcome from day one? Join Invicta Health as our Recruitment and Onboarding Officer, where you will coordinate the full recruitment lifecycle and build a robust introduction for every new starter.
Hours of work: 37.5 hours per week but will consider part time.
This is a hybrid role, fixed term for 1 year.
Interview date: 9th October
Main duties of the job
The Recruitment and Onboarding Officer will coordinate the full recruitment lifecycle and the seamless introduction of new colleagues. This role ensures every vacancy is filled efficiently, all compliance checks are completed accurately, and each new starter experiences a well-structured, welcoming induction.
What you will do
* Craft and post engaging adverts across our website, social media, and specialist platforms
* Guide hiring managers through end-to-end recruitment processes and deliver targeted training
* Organise interviews, assessment centres, and practical exercises
* Represent Invicta Health at recruitment events and virtual career fairs
* Source passive candidates, talent-map hard-to-fill roles, and run social media campaigns
* Track and analyse recruitment metrics, reporting insights to HR leadership
* Collect feedback from new starters to drive continuous improvement
How you will support new joiners
* Coordinate DBS checks, references, occupational health screenings, and professional registration checks
* Set up colleagues on HR systems, coordinate IT and access badges
* Draft offer letters, contracts, and induction schedules
* Organise induction days
* Booking rooms, arranging lunches, and briefing delivery managers
About us
Invicta Health is a non-profit company, with a passion for primary care. We have a wide range of services such as hub-based GPs services, GP surgeries, services in Urgent Care Centres and A&E, a Community Primary Care mental health service, GP staff training service and the list is growing all the time.
We are formed by a federation of General Practitioners working in Canterbury and South Kent Coast areas of East Kent. Our aim is to provide local, high quality services for local people by collaborating with other established organisations in the health and social care community.
What perks can we offer you?
* NHS Pension
* Learning and Development opportunities
* Progression opportunities
* Competitive annual leave entitlement
* Incremental pay progression
* Flexible working
* Approved blue light card provider
* Salary Sacrifice Schemes
* Car Lease Scheme
* Employee Assistance Programme
Job description
Job responsibilities
Main Responsibilities
Verify approved recruitment authorisations and confirm that up-to-date job profiles are in place.
Draft and place high-quality recruitment advertisements on our online platform, social media channels, and any other appropriate resource to attract a wide, diverse pool of candidates.
Liaise with recruitment agencies as needed, negotiate fees, and support the finalisation of agency-sourced appointments.
Provide guidance to hiring managers on the end-to-end recruitment process, including training.
Organise and facilitate interviews and assessment centres, coordinating any practical exercises or tests required.
Attend recruitment open events and virtual career fairs.
Research and implement innovative sourcing solutions for hard-to-fill roles, including talent-mapping, passive candidate engagement, and social media campaigns.
Build internal and external talent networks to support future succession planning, arranging job-shadowing opportunities and taster days.
Produce and analyse recruitment metrics, monitor key performance indicators, and report insights to the HR Manager and Director of People.
Gather feedback from new starters on the recruitment, onboarding, induction, and probation processes and recommend continuous improvements.
Coordinate all pre-employment compliance checks including:
DBS applications and renewal monitoring
References
Qualifications and competency requirements for clinical roles
Occupational health referrals and clearance, flagging required adjustments
GMC/NMC pin checks, NHS Performers List inclusion, and clinical indemnity verification
DSE assessments for office and home workers
Work with the Primary Care & Urgent Treatment Services Operational Manager to ensure appropriate vetting for locum staff and that all locum staff have completed their onboarding documents.
Set up new colleagues on the HR system, order ID/access badges, and liaise with IT to ensure equipment is in place for Day One.
Process offer letters and contracts of employment
Support line managers with the coordination of inductions
Organise induction day, including booking the room, ordering lunch, ensuring delivering managers are attending
Monitor and administer the probation process, chasing managers to ensure timely completion, recording details on the HR system, issuing letters to the staff and escalating concerns to the HR Advisor and HR Manager
Step in to support the HR Advisor and HR & Payroll Officer during peak periods of administrative tasks
General Duties
To work collaboratively and professionally with colleagues across Invicta Health, building and maintaining relationships.
To contribute to the development of services, including processes, templates and principles.
Any other reasonable duties as directed by your line manager.
Due to the changing nature of Invicta Health, job descriptions will evolve and are therefore subject to periodic review.
Person Specification
Qualifications
Essential
* Evidence of continuous professional development
Desirable
* CIPD Level 3 qualification
Experience
Essential
* Knowledge of office management systems and procedures
* Experience of working with Microsoft packages including, word, excel and power point
* Experience of work involving regular and accurate data inputting
* Proven track record in full-cycle recruitment, ideally within healthcare.
* Demonstrable success attracting hard-to-fill candidates through creative sourcing methods.
Desirable
* Experience of working in a HR/workforce Administrative role and understanding of HR processes.
* Previous experience of the HR management system Cascade
* Knowledge and understanding of employment legislation
* Previous administration experience within a medical environment
* Knowledge and understanding of the National Health Service
* Experience negotiating agency fees and managing contractor compliance, including IR35 processes
* Skilled in using social media for employer branding
Key Skills
Essential
* Pro-active approach to problem solving
* Able to interpret complex information to provide solutions
* Ability to problem solve through analytical and structured thought processes
* Excellent liaison and negotiation skills
* Ability to use a variety of communication methods
* Works well as part of a team
* Autonomous plan of own workload
* Outstanding organisational and time management skills
* Ability to prioritise daily workload
* Excellent verbal and written communication skills
* Outstanding attention to detail
* Ability to use discretion and maintain confidentiality
Personal Attributes
Essential
* Willingness to learn and adapt to change
* Able to work and remain calm under pressure
* Emotionally resilient
* Open and honest
* Reflective and self-aware
* Completer / Finisher
* Highly customer focused
* Positive can do attitude
Job Types: Full-time, Fixed term contract
Contract length: 12 months
Pay: £26,371.58-£29,100.05 per year
Work Location: In person