Overview
We encourage applications from all with protected characteristics, including disabled and neurodiverse candidates and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.
Each job advert includes the relevant manager’s contact details, and you are encouraged to discuss any adjustments you may require directly with them. There is no obligation to disclose any personal or medical information—simply let us know what support would help you to participate fully.
Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments or support needed. If you need any documents in a larger font or a different format (such as braille) please either contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on 01495 745805 option 3 or email abb.vacancyrequests@wales.nhs.uk
If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email. We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are shortlisted for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form. Aneurin Bevan University Health Board support flexible working.
Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process
Job Overview
To provide comprehensive secretarial and administrative support to the Consultant Psychiatrist and wider medical team.
Works independently to defined policies and procedures and manages own workload.
THIS POST IS FIXED TERM/SECONDMENT FOR 12 MONTHS DUE TO FUNDING, THIS WILL BE REVIEWED AFTER 12 MONTHS. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
Main duties of the job
* To complete all secretarial work in a timely and efficient manner as requested by the Consultant Psychiatrist, Associate Specialist, Staff Grade, Specialist Registrar and SHO – This will include shorthand, audio-typing, word processing, data entry as necessary.
* To process both incoming and outgoing mail for the Medical and wider team.
* Receiving telephone calls, sometimes of complex and sensitive nature and providing general non-clinical advice/information to members of the public, service users, other professionals and staff on a daily basis.
* To exercise judgement when dealing with enquiries and to implement an effective and robust system to ensure that queries are answered in an accurate and timely manner. This will include problem solving skills to assist patients and staff with variety of enquiries.
* Ensuring a robust messaging system is in place to/ from your Medical Team. Ensuring that these are carried out and records maintained.
* The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Working for our organisation
Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Ability to work IT systems and other NHS databases
Essential criteria
* Meets all essential criteria as per attached job description/person specification
Desirable criteria
* Meets all desirable criteria as per attached job description/person specification
Experience of working within an MDT
Essential criteria
* Meets all essential criteria as per attached job description/person specification
Desirable criteria
* Meets all desirable criteria as per attached job description/person specification
Previous administrative experience
Essential criteria
* Meets all essential criteria as per attached job description/person specification
Desirable criteria
* Meets all desirable criteria as per attached job description/person specification
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