To support the smooth running of the Boards of Directors and Councils of Governors and compliance with statutory and regulatory requirements. This one-year fixed term / secondment post offers the flexibility to work either remotely, onsite at one of the trusts' headquarters or a combination of these.
Dorset Healthcare University NHS Foundation Trust and Dorset County Hospital are working positively together for the benefit of the Dorset population and have an exciting opportunity for someone looking to expand their experience working with the Board Secretariat.
This is a fixed term role and for those with current NHS service, the role will be offered on a secondment basis only. Please obtain permission to be released on a secondment before submitting an application.
Main duties of the job
The role requires the post holder to have proven organisational skills and will involve regular interaction with senior staff and members of the Board. The post holder will possess excellent written and verbal communication and negotiating skills and will provide a professional, confidential and high quality administrative and logistical support service to the Trust's Board of Directors, Board Committees, and Governor meetings, to include agenda production and management, timely production of papers, advanced minute-taking and follow-up of actions as required from the meetings. The post holder will also assist in the establishment, coordination, maintenance, and ongoing development of a range of corporate governance processes and systems, which ensure statutory and regulatory compliance. The post holder will have demonstrable experience working in a secretarial or administrative role being proficient in MS Excel and Word.
About us
At Dorset HealthCare we're on a mission to empower people to make the most of their lives through our outstanding, joined-up healthcare services. We're a dynamic, forward looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost 800,000 people.
We do things differently here - it's one of the reasons the CQC rated us 'outstanding' in 2019. It's also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether you're looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities.
Our 7,000-strong workforce is at the heart of what we do and our success is a testament to our brilliant people. We're all about building a workplace for the future, we believe in equal opportunities and we celebrate diversity. We're an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves.
Working with us you'll be part of a strong team, challenge yourself, build a career, and teach us what we don't know. And you'll be working towards our vision to be better every day through excellence, compassion and expertise in all we do.
Job description
Job responsibilities
For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.
As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare is working in partnership with The Princes Trust to support people getting into work, as part of this partnership, we are offering an employability service to support individuals between 16-30 years old with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support please do contact dhc.wideningparticipation@nhs.net
Person Specification
Knowledge, Skills, and Training
Essential
* Experience of business administration in a large complex organisation.
* Organisational skills e.g. time management, ability to prioritise
Job Specific Experience
Essential
* Experience of taking high quality minutes of complex meetings capturing precise and succinct action points.
* Experience of agenda planning, collation and distribution of meeting papers and following up on actions at board and committee meetings
Desirable
* Experience of working with senior staff and also dealing with members of the public
* Working knowledge of corporate governance practices and their value to the organisation, particularly the public sector
Information Technology
Essential
* Good working knowledge of computer programmes (Microsoft Word, Excel, Outlook, Power Point and Publisher).
Personal Attributes
Essential
* Ability to use own initiative
* Able to work under pressure
Employer details
Employer name
Dorset HealthCare University NHS Foundation Trust
Address
Dorset Healthcare, Sentinel House and Dorset County Hospital, Dorchester
Dorset Healthcare, Sentinel House and Dorset County Hospital, Dorchester
Poole and Dorchester
BH17 0RB
Any attachments will be accessible after you click to apply.
152-S004.24
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