Our local authority client based in Southampton are urgently seeking an experienced Executive Assistant.
*£23.92 an hour PAYE
*1-2 days a week in the office
Purpose of Job
To carry out specialised support to the Chief Executive. Understand the business of the Chief Executive and organisation and tailor the support to meet the needs of the service and the wider Combined Authority business.
Require a high level of initiative to be able to pre-plan work, schedule appropriate appointments and deal with urgent and emerging problems and issues on behalf of the Chief Executive.
Manage the efficient and effective operation of the Chief Executive’s office. Managing the Corporate Executive Assistant and Apprentice Executive Support Officer.
Provide a full and comprehensive EA support service for the Chief Executive, Programme Directors and Corporate Directors (as structure is designed)
Duties
* To understand the role of Chief Executive, Executive Leadership Team, HSCCA Board Members and Member Portfolios so a high level of knowledge can be used to understand protocols, priority.
* To support the Chief Executive in ensuring the delivery of best value and continuous improvement in services and implementation of best practice.
* To recognise and contribute to issues that cut across the organisation.
* To manage the Chief Executive’s agenda and priorities, ensuring that the Chief Executive focuses on the most important and impactful issues and tasks.
* Prepare the Chief Executive for meetings, events, presentations: providing relevant information, data and materials.
* Act as liaison between the Chief Executive, Executive Leadership Team and HSCCA Board Members.
* Act as the key point of contact for the Chief Executive and relevant Directors; handling enquiries, requests and complaints from internal and external stakeholders, members of the public etc.
* Undertake background research and information analysis, manage small projects, develop communications materials, presentation and briefings.
Knowledge, Experience and Skills
* Technical capability to understand and effectively manage the policies and processes in a democratic, political setting.
* Proven ability to work at pace, and effectively manage competing priorities using good judgement and decision-making abilities.
* Highly proactive, with a strong ethos that drives quality and best practice.
* Awareness and applied understanding of operational influences, political nuances of working in local government.
* Communication and interpersonal skills, being able to communicate clearly, concisely and persuasively both verbally and in writing with different audiences and stakeholders.
* Problem solving and decision making, being able to identify, analyse and resolve complex and challenging problems and issues.
* Successful and evidenced track record of supporting large business and/or public sector services at a senior, executive level.
* Experience of working effectively with councillors, senior managers and external stakeholders.
Please apply with your updated CV ensuring that any gaps in employment are explained.
At this point, may we take this opportunity to thank you for the interest you have shown in this role. Unfortunately, due to the high volume of applications that we receive, it is not always possible to respond to everyone. Therefore, unless you hear from us within the next 7 days, your application for this vacancy will have been unsuccessful