JOB PURPOSE:
To provide systems, administration support and professional guidance to employees and managers in matters relating to policies/procedures; employment legislation; employee relations, recruitment, performance management, training and development and organisational design.
ROLE RESPONSIBILITIES:
Supporting the HR Manager and Site Management to deliver on engagement, performance excellence, manager effectiveness in the provision of the following areas:
Employee Relations & Support
* Provide first-line HR advice on all employee relations issues including for example; absence, disciplinary and grievances, capability and performance
* Manage and track all casework from start to finish
* To ensure best practice and consistency in line with company procedures
* Reviewing and updating and implementing policies and processes as required
Performance Management
* Provide line managers with advice on managing performance and the performance management cycle in line with Smurfit WestRock expectations and local site agreements
* Provide administrative support to the pay review process in line with the Smurfit WestRock compensation and benefits model
Recruitment, Selection & Onboarding
Partner with the Talent Acquisition specialist in recruitment of various roles, and be responsible for the recruitment and selection of employees including:
* Providing administrative support to the recruitment process, including raising e-forms, issuing new joiner paperwork such as terms and conditions of employment, completing right to work checks, organizing onboarding and conducting inductions
* Preparation of job descriptions and Recruitment Justifications
* Short listing where required and organising the appropriate selection method
* Conducting Interviews / Tests / Assessments
* Taking up references, drafting offer letters and issuing terms and conditions of employment
HR Systems
Ensuring the accurate processing, provision and maintenance of data and systems including:
* Managing HR Data systems (including new employees, changes to existing employees and leavers)
* Ensuring data integrity & accuracy
* Compliance with GDPR and appropriate best practice regarding confidential information
* Monitoring absence and providing data to payroll
* Preparing HR KPI's for HR Manager with relevant actions and improvement initiatives
* Maintaining employee personnel files and records
Talent Management
Supporting the HR Manager in:
* Facilitating the identification of training needs, assisting with designing training programmes and implementation of plans including statutory training
* Advising managers and supervisors on training issues
* Arranging and delivering training
* Setting up and managing the in-house training programmes, maximizing grant and training levy opportunities
* Monitoring key dates around apprenticeships, probation and other employee lifecycle milestones, escalating where necessary for key actions
Health & Wellbeing
* Support initiatives to improve wellbeing and engagement
* Provide support to the H&S Manager and team in relation to health, safety and wellbeing at work
KNOWLEDGE, SKILLS, EXPERIENCE
* Minimum of 2 years in a similar HR role
* Good verbal and written presentation/communication skills
* Knowledge of current employment law
* IT Literate in use of Microsoft Office
* Exposure to a unionised environment is desirable
* Demonstrable evidence of information handling ability and problem-solving skills
* Ability to organize and plan
* CIPD qualified minimum level 3, ideally level 5
WHAT WE OFFER:
* Inclusive culture based on loyalty, integrity and respect
* An attractive salary reflecting skills, competencies and potential
* A career with a global packaging company where sustainability, safety and inclusion are business drivers and foundational elements of the daily work