Overview
Office Manager / Administrator - Construction, York
Salary: Competitive, based on experience
Full-time (part-time flexibility available)
This isn’t just office admin. It’s the chance to play a central role in projects that protect heritage, transform spaces, and leave a lasting legacy.
A dynamic design-and-build practice is seeking a highly organised Office Manager / Administrator to keep their York office running smoothly while supporting site teams across the region. You’ll be the person who makes sure everything — from materials to paperwork — is exactly where it needs to be, when it needs to be there.
What You’ll Do
* Keep projects moving by ordering materials, booking accommodation, and arranging vehicles
* Track weekly hire reports and liaise with site staff to keep costs tight and operations efficient
* Turn apprentice schedules into clear labour planning tables
* Manage site images and documentation so records are watertight
* Create and maintain RAMS templates, cross-check site files, and compile final project packs
* Convert architectural drawings into internal pricing schedules and subcontractor documents
* Take charge of office operations: phones, post, stock levels, workwear, and queries
* Support financial tracking by chasing receipts and reconciling reports
* Build simple Excel tools and reports that make project planning smoother
What You’ll Bring
* A natural talent for organisation and problem-solving
* Confidence with Excel and digital file management
* Clear, professional communication skills
* Calm efficiency when juggling multiple priorities
* A proactive, can-do mindset with an eye for detail
* Experience in construction, conservation, or project-based work (desirable but not essential)
Why This Role?
Because here, you won’t be a small cog in a big corporate wheel.
You’ll be the go-to person who keeps projects on track and teams supported. You’ll see the direct impact of your work on projects that truly matter — restoring heritage, shaping communities, and delivering something of lasting value
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