To lead on the day to day procurement and contract management in order to support the Senior Finance Business Partner in the provision of an efficient and effective procurement & contract management service.To contribute as an integral member of the Finance team to the provision of a modern, professional and responsive financial service to support the vision and mission of NIFRS.
Responsibilities
* To support the Assistant Accountant & Contracts Manager in the provision of an efficient and effective procurement & contract management service.
* To suggest and consider innovative means of procurement within the boundaries of the legislative framework.
* To lead on the day to day procurement and contract management and coordinate relationships and activity with NIFRS Centre of Procurement Expertise (CoPE) Business Services Organisation (BSO) Procurement and Logistics Service (PaLS).
* To act as a key liaison between NIFRS and the CoPE.
* To develop, maintain and implement a rolling 3-year procurement plan with sufficient flexibility to manage emerging or critical need.
* To develop and implement a flexible annual procurement action plan reflective of the approved 3-year procurement plan.
* To provide regular procurement and contract management information for consideration by the Board, Executive Leadership (ELT) and Strategic Leadership Teams (SLT) and internal contract managers.
* To prepare procurement reports for Departmental submission in line with Department of Finance requirements.
* To provide procurement & contract management advice to internal contract managers and day-to-day assistance with the operational management of contracts, including service level agreements (SLA’s).
* To assist the Assistant Accountant & Contracts Manager to develop and implement the annual business plan for the contracts and procurement function.
* To assist with the development of reporting mechanisms; including monitoring and updating the capabilities of the e-procurement system to meet internal/external information requirements and user needs.
* To implement contract monitoring & renewal management processes and produce and maintain internal guidance documents on procurement and contracts management.
* To ensure the effective implementation of an assurance & accountability framework for procurement activities
* Maintain a sound knowledge and understanding of relevant Legislation, Procurement Guidance Notices, policies and processes applicable to NIFRS and extend knowledge to procurement staff via research and dissemination of relevant material.
* To assist with the development and implementation of the NIFRS procurement strategy, policy and procedures that reflect compliance with NI Executive Direction and Procurement best practice.
* Advise senior management, as required, on applicable legislation, policies and processes.
* Responsibility for handling sensitive personal data and ensuring that the requirements of the General Data Protection Regulation (GDPR) are met.
* Maintaining the records management framework of procurement records including electronic and manual retention and disposal in line with GDPR and Record Retention Policies.
* (A full job description will be provided to those candidates who are interested in the position)
Skills and Qualifications
* (Please note that Platinum Recruitment NI Ltd require original certificates as proof of all qualifications listed on CV)
* Possess a degree or equivalent qualification PLUS, Have current membership of the Chartered Institute of Procurement & Supply (MCIPS) PLUS
* At least 2 years’ relevant experience within a large complex organisation of at least two of the following:
* (a) Contracts management; (b) Operational procurement;(c) Application of procurement legislation, current EU directives and contract law. OR
* Possess a minimum of 5 year’s relevant experience working in a procurement function within a large, complex organisation of at least two of the following:
* (a) Contracts management; (b) Operational procurement;(c) Application of procurement legislation, current EU directives and contract law.
* Have at least 2 years’ experience of managing a team to deliver results within a target driven environment, planning workloads, defining objectives, achieving deadlines and implementing action plans.
* Can demonstrate: (a) Delivering high quality work with excellent attention to detail;(b) Ability to develop and maintain productive working relationships; (c) A strong customer service orientation.
* (d) Excellent planning and organisational skills; (e) Excellent communication skills (both oral and written) and the ability to provide timely and accurate information; (f) Ability to work individually or as part of a team.
* Possess a current driving licence or have access to a form of transport that will permit the candidate to meet the requirements of the post in full.
Area: Derry or Londonderry
Closing date: 06 Nov 2025
Area: All of Northern Ireland
Closing date: 07 Nov 2025
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