Description
The Business Manager will manage the business activities within York Housing & Support Services, review, approve, and analyze financial statements and financial results, ensure timely and accurate reporting, maintenance of all cash, and compliance with Salvation Army Accreditation Standards, legislative requirements and contractual funding agreements, etc.
KEY RESPONSIBILITIES:
General
1. Ensure that all duties are completed in accordance with the principles, standards, policies, and procedures of The Salvation Army.
2. In collaboration with the ED and management team, develop, implement & review policies and procedures.
3. Ensure consistent communication by participating in regular meetings, conference calls with the Ministry Unit team and Divisional Personnel.
4. Serve as an active member on various boards and committees relevant to the position. (i.e., Ministry Board, Management Team, etc.)
5. Participate as an active and responsible team member in all work groups through which position responsibilities are achieved.
6. Attend and participate in or provide trainings and meetings as required by the Ministry Unit, Divisional and Territorial Headquarters.
7. In cooperation with the management team, leads and participates in the planning, developing, and executing of the strategic plan.
8. Completing of applications and filing final reports for Toronto Grants, Rebates, and Incentives Portal (TGRIP), and Capital projects as requested.
9. In cooperation with directors, managers, and program leads, prepare mission proposals and funding applications.
10. Assist and support the organization and implementation of various fundraising events, i.e., Christmas appeal, food drives.
11. Ensure confidentiality is maintained in accordance with The Salvation Army policy and applicable legislation.
Financial
12. In cooperation with directors, managers, and leadership, develop all budgets for the Ministry Unit.
13. Review and analyze financial statements ensuring that the operation remain within budgetary criteria.
14. Review and analyze payroll expenditures for all programs.
15. Oversight and maintenance of weekly cash records for all aspects of York Housing & Support Services.
16. Complete bank deposits, approval/coding of invoices and receipts, and filing of all related documentation.
17. Responsible for issuing tax receipts to all donors and congregation members contributions in a timely manner as per Salvation Army policy.
18. In cooperation with department leads, assist in the management of financial aspects of Christmas appeal and other fundraising.
19. Oversee purchasing as required; and prepare requisitions for DHQ approvals, ensuring all necessary information is attached.
20. Oversee Travel and Expense Management (TEM) and personal reimbursements for all York Housing & Support Services programs.
Administration
21. Provide supervision, coaching, development & training for direct reports.
22. Collaborates with THQ DHQ Finance Departments for external / internal audits.
23. Monitor adherence to all relevant Salvation Army Minutes and GAAP. Advising Management members of deviations and chronic problems.
24. Ensure that all financial and administrative responsibilities associated with the various programs are completed in a timely manner i.e., quarterly reports, annual reports, budgeting, income, and expenses.
25. In collaboration with program leads, collect and enter statistics in SAMIS.
26. Maintain current fixed asset inventory; ensure that a yearly inventory is completed, maintains adequate insurance coverage.
27. Maintain program vehicle records, maintenance, expenses.
28. Maintain social media platforms and websites.
Health & Safety
29. Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures.
30. Assist in the oversight of the Ministry Unit properties i.e., upkeep, inspections, insurance, repairs, service contracts, quotations, etc.
Service Responsibilities
31. The incumbent will promote positive and supportive attitudes toward individuals who are experiencing homelessness.
32. Provide financial oversight for and promote programs and activities that empower individuals to work towards their goals.
33. Act as an advocate and be a positive role model for individuals in the community.
34. Develop effective working relationships and partnerships with community members, representatives of other departments, agencies, and co-workers.
35. Represent the Salvation Army and individuals we serve at community meetings.
36. Perform any other related duties as requested by Executive Director.
Organizational Responsibilities
37. The incumbent will adhere to standards that are consistent with the values & philosophy of The Salvation Army and the Residential Services Department and the Regional Municipality of York.
38. Participate fully and constructively in staff meetings and in service training.
39. Engage in formal evaluation sessions with Executive Director at 3 months during first year of employment and annually thereafter .
40. Ensure all employees read and follow the Policy & Procedures Manual and the Employees Handbook
41. Become familiar with the provision of the position description & operations manual, which will be provided for each job position.
42. As required and is applicable, make suggestions that will improve efficiency, working conditions or procedures to Executive Director; and represent the organization in a professional manner.
Perform other job-related duties as required.
WORKING CONDITIONS:
43. Schedule may vary according to requirements of responsibilities – some weekend and evening work may be required.
44. This position is considered a management position for the purposes of the Employment Standards Act of Ontario and as such is not covered by various ESA rules, including but not limited to those related to hours of work, daily and weekly rest periods and overtime compensation. Salary is based on average minimum weekly hours of 40 per week and hours worked are compensated through the annual salary amount.
45. Travel is associated with this position.
46. Carries a cell phone.
QUALIFICATIONS AND EDUCATION REQUIREMENTS:
47. Completion of a university program of four academic years in business, finance or administration or two years of community college combined with experience.
48. Alternative combinations of education and experience may be considered.
EXPERIENCE AND KNOWLEDG:
49. Minimum of three (3) years of prior related experience in non-profit, fund, and branch accounting and supervisory.
50. Knowledge of Salvation Army Systems Agresso would be a definite asset.
51. Valid Ontario Class “G” Driver’s License, current copy of driver’s abstract for review and verification that is satisfactory to The Salvation Army, in its sole discretion, is required.
SKILLS AND CAPABILITIES:
52. Proficiency in Microsoft Office products is required, Word and Excel, Adobe, etc.
53. Proficient in Digital Communications i.e., social media, ZOOM, Overall Computer Skills.
54. Ability to deal effectively with the public, government, business leaders and professionals.
55. Attention to detail, problem solving and analytical skills.
56. Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
57. Ability to organize and prioritize multiple tasks in a fast-paced environment.
58. Develop an understanding of the Mission of The Salvation Army in Canada and its implications as related to position responsibilities and support the mission in all aspects of work, including the way responsibilities are fulfilled.
59. Maintain information in confidence as required.
60. Represent the organization in a professional and engaging manner and assist personnel whom the position supports in developing those skills as required.
61. Able to facilitate development of funds and fundraising initiatives.
62. Strong leadership and interpersonal skills.
63. Strong oral and written communication skills, organizational and time management skills.
64. Self-motivated and disciplined.
65. Ability and willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.
66. Ability to undergo applicable screening and background checks successfully that are satisfactory to The Salvation my, in its sole discretion (i.e., The Salvation Army Abuse Registry) and provide an original copy of a Background Check with vulnerable sector screening.
The Salvation Army offers accommodation for applicants with disabilities in its recruitment process. If you are contacted to participate in an interview or screening process, please advise us if you require accommodation.
We thank all applicants, however, only those candidates to be interviewed will be contacted.
You must advise your managing supervisor of your intentions prior to submitting your application.