Job Title: Personal Assistant and Purchasing/Operations Administrator
Reports to: Director
Scope: We are looking for an administrator to assist in the smooth running of the Company operations with the ability to work as part of a friendly team but is confident and can use their own initiative, We would like this person to work full days on Monday and Friday but are willing to be more flexible in relation to the rest of the week.
Key Responsibilities
* Assisting Director in sending out tender enquiries to contractors.
* Assisting the Director with sales information, new homes enquiries and customer set ups.
* Assisting in day to day running of factory operations including weekly stock checks.
* Producing quotations and submitting to customers.
* Service/ utility enquiries & relevant legislation changes.
* Processing material requisitions, purchase orders and inputing on (SAGE) chasing/booking deliveries.
* Managing/ booking statutory testing and inspections for plant, machinery and vehicles.
* Organising transportation of goods to and from locations.
* Booking of trains/ hotels etc for remote work when required.
* Organising and negotiation of various insurance policies with brokers.
* Give a positive first impression of the company on the telephone and in Reception.
* Assisting with the day to day operations and dealing with correspondence both incoming and outgoing.
* Receive incoming deliveries checking items as ordered.
* Liaison with estate agents/ solicitors working on our behalf.
* Assist in meeting marketing deadlines
* Produce written documentation to the agreed standard using company templates as appropriate
* Refer any customer, supplier and other queries to the relevant department as required
* Liaise with customers and colleagues in a professional manner at all times
* Comply with the company's Health and Safety Policy and ensure a duty of care to all other members of staff
* Undertake any identified training to maintain up-to-date competencies and to enhance skills as necessary
* Undertake any other reasonable duties as requested by the Directors of the company
Qualities Required
* Excellent attention to detail
* Experience of Microsoft packages including Excel
* Ability to organise, prioritise and be proactive in working to deadlines
* Excellent Maths skills required
* Ability to work as part of a team
* Please be aware that due to our location there are no transport links you will need to be able to drive.
Job Type: Full-time
Pay: £12.21-£14.00 per hour
Benefits:
* On-site parking
Ability to commute/relocate:
* Callington PL17 8PP: reliably commute or plan to relocate before starting work (required)
Experience:
* Administrative Assistants & Receptionists: 1 year (preferred)
Licence/Certification:
* Driving Licence (preferred)
Work Location: In person