Main area Administration Grade NHS AfC: Band 3 Contract Permanent Hours Full time - 37.5 hours per week (Monday to Friday, 08:30-16:30) Job ref 301-BK-25-7059540
Employer Midlands Partnership University NHS Foundation Trust Employer type NHS Site St Georges Hospital Town Stafford Salary £24,625 - £25,674 per annum Salary period Yearly Closing 29/06/2025 23:59
Admin Support
NHS AfC: Band 3
Job overview
The post holder’s main duties will be to provide administrative support to the Directorate of Estates and Facilities management team covering a wide range of services.
The post holder will be expected to work as part of the wider Administration Team including helpdesk and reception, providing an integrated and flexible service. As such they will berequired to undertake duties within other areas of the Administration Department when theneeds of the service demand it.
Main duties of the job
* Provide confidential and efficient word processing service
* Type letters, reports and memo’s from written transcription
* Open, sort and distribute post following local process
* Maintain the diaries and arrange meetings for the Estates and Facilities Management Team, as required
* Arrange meetings, book venues, order refreshments, receive visitors as required
* Efficiently provide agendas, minutes and supporting papers within required time limits formeetings
* Attend meetings to take minutes / updating action plans on a frequent basis and takefollow up action as required
* Assist with Room Bookings enquiries using internal system
* Prioritise own workload and meet deadlines in order to meet the requirements of thepost
Working for our organisation
By joining Team MPFT, you will be helping your communities and in return for this, we will support you by;
* Supporting your career development and progression
* Generous maternity, paternity and adoption leave
* Options for flexible working
* Up to 27 days annual leave (increasing with service up to 33 days)
* Extensive Health and Wellbeing support and resources
* If you work in our community teams, we pay for your time travelling between patients
* Lease car if you complete more than 500 business miles per annum, fully insured and maintained (including tyres), mileage paid at lease car rate
* Salary sacrifice car - fully insured and maintained (including tyres), your gross pay is reduced by the cost of the vehicle before tax, NI and pension deductions are calculated, mileage paid at business rates
* Salary sacrifice bikes up to £2k
* Free car parking at all trust sites
* Free flu vaccinations every year
* Citizens Advice support linked with a Hardship Fund for one off additional support up to £250 (if the criteria is met)
We are proud to be a diverse and inclusive organisation and there is a choice of staff networks that help you meet like-minded people.
Please be aware that the use of artificial intelligence (AI) in completing application forms will be monitored to ensure fairness and transparency. If you have used AI you must state this in your application.
Please note, we may be required to close this vacancy early if we receive a high volume of applications
Detailed job description and main responsibilities
To learn more about this varied and interesting role please see the full job description and person specification.
Person specification
QUALIFICATIONS & TRAINING
* Possess relevant qualification i.e. NVQ Level 3, City and Guilds Certificate or RSAIII in discipline or be able to demonstrate proven practical knowledge through experience
* Experience of working in a similar role or discipline
* Possess a recognised typing qualification i.e. RSA III or equivalent
EXPERIENCE
* Experience of liaising with customers and clients by telephone
* Experience of using in-house information systems
* Experience of working in the NHS
SKILLS, KNOWLEDGE & ABILITIES
* Ability to work on a diverse range of duties and tasks in a busy and challenging office environment
* Computer literate and proficient in the use of computer packages
* Knowledge of office procedures
* Maintain accurate, accessible records both hard copies and computer based
* Ability to present concise and relevant information
* Ability to take fast and accurate notes and dictation
Employer certification / accreditation badges
Name Claire Green Job title Support Services Manager Email address claire.green@mpft.nhs.uk Telephone number 0300 790 7000 Additional information
Karen Shrehorn, Support Services Officer - karen.shrehorn@mpft.nhs.uk
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