The Position
The Accounts Payable Clerk is responsible for maintaining accurate records of vendor accounts, processing invoices, and ensuring timely payments. This role involves verifying and reconciling invoices, managing payment schedules, and supporting the finance team to optimize cash flow and maintain positive vendor relationships.
Accountabilities
1. Invoice Processing: Review and verify vendor invoices for accuracy, ensuring timely approval and entry into the system
2. Payment Management: Schedule and process payments to vendors, ensuring compliance with payment terms and company policies
3. Expense Allocation: Accurately allocate costs to appropriate accounts and maintain updated records of transactions
4. Account Reconciliation: Reconcile vendor accounts and resolve discrepancies or billing issues promptly
5. Reporting: Prepare accounts payable reports for management, including outstanding invoices and payment activities
6. Vendor Support: Respond to vendor inquiries regarding payment status, discrepancies, and account issues
7. Documentation: Maintain organized records of all invoices, payments, and correspondence with vendors
8. Process Improvement: Assist in identifying opportunities for enhancing accounts payable processes and efficiency
9. Collaboration: Work closely with the finance team and other departments to support overall financial objectives
10. Bank: Bank Reconciliation
Knowledge & Qualifications
11. Bachelor’s degree in accounting, Finance, or a related field is preferred; relevant experience may be considered in lieu of a degree
12. Experience in accounts payable or a similar finance role
13. Familiarity with accounts payable processes and accounting principles
14. Proficient in accounting software and Microsoft Excel; experience with ERP systems is a plus
15. Strong attention to detail and organizational skills
16. Ability to work independently and as part of a team
17. Fluent in English
18. Knowledge of Spanish is a plus