About this job
The Southwest Region covers the counties of Gloucestershire, Somerset, Wiltshire, Devon and Cornwall as well as BANES area. We have around 85,000 members and are spread across four offices. This post is based in our Bristol Office and is the team leader for our administration team as well as managing the day to day running of the office. This post also will carry responsibility for supporting the Regional Management Team and may involve specialist administrative functions such as:
1. Line management of office-based staff and effective provision of administration services
2. Case management system and process. A hands-on approach ensuring the library of letters are electronically filed and up to date. Alerting Regional Manager where timescales may be breached, if appropriate
3. Support to Regional Manager in provision of administrative support, maintaining confidentiality in all staffing matters
4. Maintaining regional wide records in areas such as Health and Safety or Learning and Development
5. Ensuring office is run effectively and supervising ordering and supplies, checking that invoices are processed in a timely manner
6. Management of a petty cash account and responsibility for maintaining records according to UNISON financial orders
7. Overall responsibility for the building and grounds, with support from Systems Management colleagues. This includes arranging for repairs and maintenance, ensuring compliance with fire safety regulations and supervising the use of conference rooms by staff, UNISON Branches and external organisations
8. Office health and safety manager and works with regional health and safety manager to deliver high levels of compliance across the region
9. Advice to administration team colleagues on effective use of IT systems and acts as link to IT Service Desk for office-based issues