Job Overview
Greenshaw High School is a highly over-subscribed 11 to 18 mixed comprehensive secondary school situated in Sutton, South West London. We are proud of our strong local reputation, having over 4,000 applications for 300 places in September 2024.
In October 2024 the hard work of our students and staff was recognised by Ofsted. The inspection team described the school as offering "an exceptional standard of education", using the words "flourishing, "inclusive" and "friendly" to describe our school. In the report Quality of Education, Behaviour & Attitudes, Sixth Form and Leadership & Management were all graded as Outstanding.
We have a very diverse population of students, offering a comprehensive range of opportunities for colleagues who work here. Our students - of all groups - have done incredibly well over the last few years, with our GCSE achievement always being at least in the top 20% of the country, and over 60 Sixth Form students attending Russell Group universities each year.
We are looking for a Whole School Admissions and Transitions Coordinator. This is an exciting opportunity to join GLT / Greenshaw High School and become an integral member of the School Office team.
The post holder will be responsible for the day-to-day provision of all aspects of the admissions and transitions procedures in the school using the schools Management Information Systems, SAM (local authority system), Admissions+ and schools messaging software, whilst playing an integral part of the admin team to ensure that a professional and efficient administrative service is provided at all times. You will be expected to work during the GCSE results week in August each year to ensure the smooth enrolment of all 6th form students including the administration that accompanies this event. In addition to this you will be expected to attend the after school Open Evenings and other relevant events.
Greenshaw Learning Trust is a highly successful multi academy trust that provides excellent quality, comprehensive and inclusive education through primary schools and secondary schools. Our schools are based in London, Surrey, Berkshire, Gloucestershire and South Gloucestershire, Bristol and Plymouth. We also have three shared service hubs where our central teams can be based out of. We are building a family of like-minded schools, that collaborate to provide mutual support, share their good practice and learn from each other, whilst retaining and developing their own distinctive character. We thrive from collaboration at every level. We encourage a culture of sharing ideas and learning from one another. As a Trust of schools, we are ‘Always Learning’.
To get a feel of life at Greenshaw Learning Trust, please download our ‘Why you should work for GLT’ recruitment brochure on our jobs portal.
Main Responsibilities
Lower School Transitions Responsibilities -
* Coordinating the Year 7 admissions process
* To oversee the transfer of student files from other schools including all assessment information and CTF files
* Preparation of admission correspondence to parents and other relevant stakeholders
* Provide information, and respond to queries from the Headteacher, parents and other stakeholders in relation to the admissions policy and practice.
* To ensure the accurate completion of the ranking of year 7 applicants
* To support the Primary Liaison Officer by providing a consistent point of contact for parents, students and outside stakeholders during the transition from primary to secondary school and throughout Year 7. To include the organisation of the Year 6 pre-admission assessments and admissions process and ensuring all the necessary documentation is completed
* Sharing any information with the Primary Liaison Officer with regards to any information obtained during the admissions process which may require additional support of follow-up
* To manage the co-ordination and collation of pupil profiles for the new cohort, identifying students with attendance/punctuality issues and pastoral concerns for year Teams, Safeguarding Team and Attendance team
* To support the Director of Primary Liaison Director with the administration of all Year 7 key events such as, assessments, primary school visits, Induction day, Summer school etc.
* Maintain waiting lists across the school
* Provide weekly updates to the Trust with regards to applications liaising with the local authority to ensure that all applications are processed in a timely fashion.
* Update parents on applications made
* Work closely with the SEN Department with regards to EHCP applications
Admissions Responsibilities -
* To manage all student admissions including sixth form to the school, to include:
* Overseeing the transfer of student files from other schools including all assessment information.
* Preparation of admission letters to parents and other relevant stakeholders
* Provide information, and respond to queries from the Headteacher, parents and other stakeholders in relation to the admissions policy and practice
* To ensure the accurate completion of the ranking of year 7 applicants
* To support the Trust with the co-ordination of the appeals process, to include:
* Writing to parents
* Liaising with staff involved in the case
* Provide the information to the Trust to support the appeals process such as number of students on roll and their needs etc.
* Communicating the outcomes to the interested parties in writing and in person
* To maintain the school Management Information System ensuring that information is recorded accurately and that the data is reviewed and updated regularly
* To work closely with other designated academies and to ensure the smooth running of the year 6 Selective Eligibility Testing Day
* To be responsible for the administration of taking a student off roll and sending the student files to the relevant educational establishments
* To be responsible to accurately record all Managed Moves, Fair Access Places and other In Year transfers to and from the school. Ensuring all information is shared with the appropriate agencies and colleagues
* Accurately record the number of students and roll and any criteria with regard to funding for the Headteacher and Director of Operations
* Liaise with the Headteacher’s PA with regards to permanent exclusions ensuring that all agencies are advised and that safeguarding procedures are being followed at all times
* Ensure that the school website is up to date
* Work closely with the Director of Sixth Form to ensure that applications are managed and processed timely
* Support with the Open Evening event for both the main school and Sixth Form
* Present to potential parents on the main school Open Evening event
* Evaluate applications from prospective students interested in attending the school
* Process, evaluate, and determine submitted applications for the main school and Sixth Form.
* Verify the accuracy of information and confirm that application packages are complete and contain all required elements
* Direct interaction with prospective students and advise them about admissions and applications processes and procedures.
* Participate in recruitment and marketing initiatives and programs to ensure that the Sixth Form is at full capacity. Ensure adherence to all regulations and department policies
Line Management Responsibilities -
* To manage the Admissions Assistant by allocating daily tasks to assist in the smooth running of the admissions process.
* To monitor their workload and ensure that all procedures and policies are adhered to
* Support with the importing of CTFs for all students on or off roll
* Support with the allocation of ULNs for students on roll
General Responsibilities -
* Assisting with various administrative tasks and duties, using Microsoft Office (Word, Excel, Publish etc.) along with Google docs.
* Producing and analysing Excel spreadsheets and Google sheets;
* Maintaining and updating student information records on the schools Management Information System;
* Being the first port of call with regards to communications to staff, students and parents via the schools messaging system;
* Providing an efficient administrative service to the school to include but not exclusively; mail merges, producing labels and any other admin task that the school requests
* Proactively monitoring the admissions email inboxes to ensure tasks and requests are completed in a timely manner
* Being responsible for keeping up to date with the requirements of the role, by attending appropriate INSET and meetings, and keeping abreast of changes in legislation
* Being aware of and complying with policies and procedures relating to child protection, equal opportunities and race equality, health and safety, confidentiality and data protection, reporting all concerns to an appropriate person;
* Undertaking any other duties commensurate with the post as may be required by the 6th Form Team, the School Office Manager and the Headteacher
* Providing an efficient and courteous telephonist service, receiving and prioritising incoming telephone calls and dealing with them appropriately, including recording and distributing messages as required;
* Ensuring that safeguarding and security procedures are adhered to at all times.
* Receiving, directing and relaying messages to staff and students as required
* Undertaking any other duties commensurate with the post as may be required by the Headteacher.
What’s In It For You
* Professional development and career progression
* Generous pension scheme
* Blue Light Card
* Eligibility for Teacher Art Pass (teaching staff only)
* An Employee Assistance Programme
* Gym Discounts
* Free eye tests
* Cycle to work scheme
* Green car scheme
* Being part of a great team and expanding organisation
Please download the recruitment pack for further information.
Closing date for receipt of applications is Monday 25th August 2025. We reserve the right to appoint before the closing date.
We are committed to building an inclusive, diverse workplace where everyone can thrive. If you require any support or adjustments to interact with us, please let us know.
Greenshaw Learning Trust is committed to safeguarding and promoting the welfare of children and young people and expects staff and volunteers to share this commitment. #J-18808-Ljbffr