Job overview
An exciting opportunity has arisen for a Rota and Metal on Metal Co-ordinator to work within the Musculoskeletal Directorate, based at the Royal Sussex County Hospital in Brighton.
We are seeking a capable and enthusiastic person to work in conjunction with the Lead Rota and Patient Access Co-ordinator to ensure the maintenance of a high-quality, effective and flexible centralised electronic rota for medical staff across sites, and ensure efficient functioning of the Directorate medical cover.
Excellent organisational and solid IT skills are essential to ensure the rota for medical staff is up to date, accurate and disseminated electronically.
Prior to submission of your application for any internal secondment or fixed term post, please ensure that you have discussed this with your line manager to obtain their approval. If you do not have written approval from your current line manager to take this position if successful as an internal secondment opportunity, it would be offered as a fixed term position.
Main duties of the job
The successful candidate will ensure full on-call rota cover, escalating any uncovered shifts, and review the rotas and processes on an on-going basis. You will use monitoring systems for the collection, recording and use of annual, sickness, educational and professional leave for medical staff. You will also be involved in training and development on the rota and co-ordinating the cancellation of clinical duties/organising locum cover. Within this role you will also provide administrative oversight on the Metal on Metal project (MoM). MoM is a national recall programme for all patients who were fitted with a particular type of hip implant which needs close monitoring, through regular blood testing and consultant review, and you will be the point of contact for patients and their relatives ensuring they have timely review adhering to MHRA guidelines.
This varied and interesting post is offered on a full-time basis. The successful candidate will need to be an excellent communicator and team member, as well as being able to work unsupervised in a busy environment. You will need to be confident, self-motivated and be flexible and adaptable to meet service needs.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Candidate Pack
Detailed job description and main responsibilities
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
If you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application.
The main responsibilities of this post are outlined above. Please read the full job description and person specification for more details.
Person specification
Qualifications and Experience
Essential criteria
1. NVQ Level 3 or Diploma or have equivalent experience demonstrated in a similar post.
2. GCSE English and Maths
3. Experience of working in the NHS in administrative or clerical roles.
4. Good skills in the use of Excel and developing monitoring systems.
5. Experience of developing systems for monitoring relating to absence management for medical staff.
6. Proven ability of formulating rotas.
Desirable criteria
7. Proven experience with working with medical staff and negotiating.
8. Knowledge of UHS NHS Foundation Trust Information Technology & Patient Administration Systems.
9. ECDL qualification
Equality, Diversity, and Inclusion
Essential criteria
10. Evidence of having championed diversity in previous roles (as appropriate to
11. Evidence of having undertaken own development to improve understanding of equalities issues
Important information for applicants:
A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications