Purchasing Coordinator
Location: Soho, London (with occasional travel to restaurants)
Start Date: June/July
Overview:
We are seeking a highly organized and detail-oriented Purchasing Coordinator to join a dynamic team managing invoicing, purchasing, and logistics for hospitality projects across the UK, EU, US, and UAE. This is a fast-paced administrative role focused on supporting procurement operations from ordering to global shipping and spend reconciliation.
Key Responsibilities:
Purchasing & Invoicing
* Raise and manage purchase orders across multiple international projects
* Liaise with suppliers, internal teams, and finance to ensure accurate invoicing and payment
* Maintain up-to-date FF&E schedules and cost trackers
* Monitor and report FF&E spending to project leads
* Reconcile project expenditures with finance team
Logistics & Documentation
* Coordinate global shipping and delivery logistics
* Prepare import/export documentation and oversee customs procedures
* Record and archive FF&E certifications and compliance documents (CE, FR, etc.)
Office & Storage Support
* Procure office supplies and assist with IT setup for new team members
* Maintain and manage inventory of the UK storage facility
Additional Support
* Assist with small-scale procurement for existing restaurant enhancement needs
Requirements:
* 3+ years experience in administration, purchasing, or finance
* Advanced proficiency in Excel and Microsoft Office; experience with Google Docs
* Basic Adobe InDesign skills (a plus)
* Strong attention to detail and analytical mindset
* Excellent organizational and communication skills
* Able to multitask, manage deadlines, and solve problems independently
* Experience in logistics and procurement processes preferred
* Collaborative, professional, and committed to long-term growth
Note: This is an administrative role and does not involve design work.
Apply today
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