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To provide excellent administrative/purchase order support to the Engineering function across the Stevenage manufacturing & London MediaWorks sites.
The role will be based on our Stevenage site but may require travel at times to the London site.
Key Responsibilities
* Process Purchase orders including receipting accurately through procurement software on a timely basis, and in accordance with company policy.
* Review Purchase order requests to ensure consistent with previous similar orders, and in accordance with company policy.
* Point of contact with external suppliers/internal departments to maintain procurement processes.
* Providing support to the Engineering Scheduler as required including maintenance of PEMAC (CMMS) and planning & scheduling of repairs & preventative maintenance jobs.
* Supporting the coordination of equipment & parts to site including working closely with Warehouse.
* Supporting the team in management of Engineering contracts both on site and liaising with Legal / Procurement as required.
* Welcome visitors and managing phone calls (including conference calls), enquiries and requests, and handling them as appropriate; in an efficient and professional manner.
* Welcoming & supervision of contractors on site as required, including supporting the processing of permit to work.
* Produce high quality documents, briefing papers, reports and presentations, as required.
* Deal with incoming e-mail and post, corresponding on behalf of Engineering management in a timely manner, as requested.
* Organisation of other ad-hoc meetings as requested
* To manage, maintain and develop office systems, including data management and filing of agreements.
* Archiving documents as required.
* The post-holder will be responsible for adhering to all health and safety guidance, provided by the Company.
This is an evolving role and the above list of responsibilities is not exhaustive; the post holder may be requested to assume additional duties, as might reasonably be required.
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