NHSL 233322 (LF) Administrator/Secretary
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Band 3 Pay £28,011 - £30,230 (pro-rata)
Hours of Work: Part Time, 18.75 Hours per week
Duration: Permanent
Department: Royal Edinburgh & Associated Services (REAS) Administration Department
Locations: Royal Edinburgh Hospital, Morningside Road, and surrounding areas
The role is based on-site only; no hybrid working or solely working from home is available.
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage.
We will fully support disabled candidates and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.
To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Imigrations Service.
This post requires the post holder to have a PVG Scheme membership/record. If the post holder is not a current PVG member for the required regulatory group (i.e. child and/or adult) then an application will need to be made to Disclosure Scotland and deemed satisfactory before they can begin in post.
Responsibilities
* Provide comprehensive administration and secretarial support within the Royal Edinburgh & Associated Services Administration Team.
* Assist the Senior Management Team and Personal Assistants with administrative tasks.
* Handle financial transactions and reporting.
* Coordinate events and meetings, including logistics and documentation.
* Manage diaries and resolve conflicts.
* Supervise or support junior admin staff (if applicable).
* Assisting with IT requests, annual leave documentation, onboarding of new staff to the service.
* Maintain awareness of NHS Lothian Employee Relations processes and information gathering.
Qualifications
* Previous administration experience with excellent people skills and an excellent telephone manner.
* HNC/SVQ Level 3 in Secretarial Studies or Business Administration or equivalent relevant experience.
* Experience handling confidential communications and sensitive information in a high-demand office setting.
* Strong organisational and prioritisation skills.
* Proficiency in Microsoft Office applications and excellent typing accuracy.
* Familiarity with NHS systems such as TRAKcare and other relevant digital platforms.
* Adaptability, discretion, and a sound understanding of confidentiality.
* Strong oral and written communication skills, self-motivated, proactive.
Desirable
* Training in the TRAKcare Patient Management System.
* Knowledge of medical terminology.
* Audio typing skills.
* Previous experience in minute-taking.
Interview Process
If successfully shortlisted, you will be asked to attend an open day towards the end of November / start of December (non‑compulsory but a good chance to ask questions).
Additionally, you will be invited to an in‑person interview and a simple Audio Typing Assessment.
Contact
For further information on the role, click the links at the bottom of the screen to the job description and person specification. If after reading this information you have any questions, please contact Stuart Lawson‑Wilson, REAS Administration Services Manager, 07816 257 806 or Magda Pietrzak, REAS Administration Services Manager (Interim), 0131 286 9384.
Royal Edinburgh & Associated Services (REAS) provide a range of Mental Health services to the population of Lothian and other boards within Scotland. A number of these services are provided on the Royal Edinburgh Hospital (REH) site.
Seniority level
* Entry level
Employment type
* Part‑time
Job function
* Information Technology
Industries
* Hospitals and Health Care
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