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Annabel's | Mark's Club | George | Harry's Bar | Bath and Racquet's
An exciting opportunity has arisen for an Events Assistant to join the Exclusive Hires team at The Birley Clubs based in Mayfair, London.
The Birley Clubs operate some of the world’s most iconic private members’ clubs; Annabel’s, Mark’s Club, George, Harry’s Bar and Bath & Racquets Club.
As an Events Assistant within the Exclusive Hires team, you will support the management and delivery of the bookings across Annabel’s, Mark’s Club, George & Harry’s Bar. Your primary focus will be to support the Event Managers with handling initial enquiries, administration, and general event-related tasks.
You will be based at the Birley Clubs Head Office and report directly to the Senior Events Manager, with a dotted line to the Head of Exclusive Hires.
Key responsibilities include:
* Assist the Exclusive Hires team with the daily administrative duties
* Answering incoming calls
* Monitor and manage the enquiry inbox, respond to initial enquiries, and ensure enquiries are distributed fairly among the team
* Prepare draft event summary sheets, menus and place cards
* Ensure all online folders and event drives are well organised and up to date
* Coordinate and arrange client gifting
* Take accurate minutes of team meetings
* Send calendar invites for each confirmed exclusive hire bookings in line with the weekly overviews
* Support the Head of Department with ad-hoc administrative and operational tasks
* Carry out additional duties as required to meet business needs
* Be available for occasional out-of-hours work to support key events
Key Skills:
* Previous experience in events or a full-time administrative role is desirable but not essential
* Positive, proactive attitude and willingness to contribute to all areas of the team's work
* Strong team player with excellent interpersonal skills
* Ability to work in a fast-paced, high-pressure environment
* Strong initiative and keen attention to detail
We offer our employees:
* A highly competitive starting remuneration package
* Discounted corporate rate at V Health and Fitness First
* Life assurance cover
* Employee events
* Access to pension scheme
* Access to our Cycle to Work scheme
* Wagestream – a financial wellbeing benefit that provides you access to your pay as you earn
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Hospitality
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