Join to apply for the Document Controller role at Morgan Sindall Infrastructure
Location: England / Wales
The Role
We are seeking a Document Controller to set up, manage, and maintain project document control systems in line with company, customer, and project requirements.
Key Responsibilities
* Coordinate all activities related to document control procedures, including technical documents, drawings, and commercial correspondence.
* Input document data into standard registers, ensuring information is accurate and up to date.
* Ensure controlled copies of latest approved documents and drawings are distributed to relevant staff, subcontractors, and suppliers.
* Maintain documents and drawings in safe custody, preventing damage or deterioration and ensuring easy traceability.
* Maintain project files and control logs as required.
* Organise and file document receipts, distribution lists, project documents, and drawings following project and corporate naming/numbering procedures.
* Issue and receive controlled documentation; log distribution and create electronic transmittals for the project team, clients, and suppliers.
* Scan documentation and liaise with external reprographics companies as needed.
* Archive, retrieve, and store documents according to company standards and policies.
* Check all documentation complies with company formats, templates, and standards.
* Support the document control team with issuing, receiving, and tracking engineering and supplier deliverables through to project close-out and handover.
* Assist with quality checks and audits of document databases, identifying and correcting anomalies.
* Support the corporate content management system to ensure continuity of business systems.
* Carry out general document control activities such as photocopying, scanning, and quality checking metadata and documents.
* Maintain accurate document registers and action lists.
* Perform routine administrative tasks including document release, technical query handling, transmittals, and managing the local document library.
* Ensure team compliance with document control and numbering procedures.
* Act as the focal point for all team document management matters.
* Communicate document management issues effectively to the project team.
* Provide practical support and first-line training on document management systems and procedures.
* Assist in coordinating document control policies, protocols, and practices across the project.
* Maintain and organise hard copy document masters in the satellite project library or archives.
The Candidate
* Educated to NVQ level or equivalent.
* Previous Document Control experience.
* Knowledge in use of spreadsheets, database, word processing, and selected job-specific software.
* Experience setting up and using electronic document management systems.
* Ability to keep clear and accurate records and reports.
* Ability to use computer and rapidly input data and retrieve records and information.
What's in it for you?
Below is a selection of benefits available at Morgan Sindall Infrastructure:
* Generous holiday entitlement with the option to buy five days.
* Flexible and adaptable working.
* Family-friendly policies and work/life balance.
* Mentoring programs and continuous learning support.
* Contributory pension scheme.
* Annual bonus scheme (up to 30%).
* Recognition scheme and long service awards.
* Car scheme and Private Medical Insurance (if applicable).
* Participation in share-save schemes, discounts, and support services.
About Our Energy Business Unit
We have extensive experience in upgrading and replacing energy networks, delivering asset management for major UK energy companies and network operators. Our services include upgrading and replacing electricity assets above and below ground, including installation and maintenance of cables, substations, and overhead lines.
We offer opportunities for career progression in a dynamic environment. If you are passionate about delivering excellent customer service and working within a dedicated team, apply now.
Morgan Sindall is an equal opportunities employer, accredited with the Positive About Disabled People ‘Two Ticks’ scheme, and an Investors in People company. We cannot employ anyone without the legal right to work in the UK.
#J-18808-Ljbffr