Join to apply for the Administration Assistant role at NHS Ayrshire & Arran.
Overview
NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland. In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring Safe and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.
To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net).
Position
An opportunity has arisen for an Administration Assistant on a fixed-term / secondment contract until 31st March 2026. Hybrid working will be supported.
What You Will Do
An exciting opportunity has arisen for a highly motivated and enthusiastic Administrative Assistant for the Public Protection Health Team. The Public Protection Service includes Child Protection; Adult Support and Protection; and Multi-Agency Risk Assessment Conference (MARAC). We are looking for an experienced administrator to join our team and assist in the provision of a comprehensive, confidential and coordinated service across the Public Protection Health Team. The postholder will handle highly confidential information regarding public protection matters (child protection and adult support and protection); manage telephone calls from various sources; co-ordinate public protection training for NHS staff and maintain various admin systems and processes.
Knowledge, Training And/or Experience Required To Do The Job
* You must be educated to SVQ 3 level or equivalent;
* have excellent organisational and communication skills (both verbal and written);
* excellent knowledge in the use of computer software packages including Microsoft Word, Outlook, Excel, Teams and experience of using electronic health systems is desirable.
Hours
37 hours per week, fixed term / secondment until 31st March 2026. If you want to find out more about the role, please contact Gillian Hart, Public Protection Lead on 07557 083091 / Gillian.Hart@aapct.scot.nhs.uk.
Overseas Candidates
To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visas and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack. It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form. The Recruitment Team are unable to answer individual queries at application stage about this; please visit here for further information.
Additional Information For All Candidates
You should apply for this post by completing the application process on JobTrain.
* DO NOT upload a CV as this will not be used for shortlisting purposes.
* Posts close at midnight on the indicated date. Late applications will not be accepted.
* For help to complete an application on JobTrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
* To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
* Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
* Please check your email regularly (including junk folders) and also your JobTrain account for updates.
* Please contact JobTrain Candidate Support Hub: https://jobseekersupport.jobtrain.co.uk/support/home - for advice and support with any system issues.
* We recommend using the Internet Browser “Google Chrome” or “Microsoft Edge” when using JobTrain.
* Once you have submitted your application form you will be unable to make any amendments.
* Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.
* Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.
We are unable to provide sponsorship for bank contracts.
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Administrative
Industries: Hospitals and Health Care
#J-18808-Ljbffr