Defence Petroleum Centre, West Moors, Wimborne, Dorest, BH21 6QS. Job Summary Do you want to join Defence and play your part in supporting our armed forces to operate effectively? Each year a third of the Defence budget is spent on Support. The Defence Support Organisation sits at the heart of providing support to the UK's Armed Forces. This 850-strong organisation works with both civilian and military personnel across Defence and exists to ensure that wherever Defence is operating, it can outpace, outwit and where necessary out-fight its adversaries. We provide logistic and engineering support to UK Armed Forces at home and abroad and have a broad remit spanning from planning to operational delivery. We are also driving a results-orientated transformation agenda to modernise Defence's logistic and engineering support services and contributing towards the Defence strategy to meet the UK Government goal of Net Zero 2050. We offer an inclusive, encouraging working environment providing opportunities for you to thrive in your role and progress your career. Our core values are Respect, Trust, Understanding and Kindness as we passionately believe these will enable both a diverse workforce and high performing teams. We are looking for enthusiastic and motivated individuals who will embrace these values and proactively demonstrate the principles of inclusion within the organisation. Within this role the individual will provide administration support to the Duty Holder/Head of Establishment to ensure, and assure, legal, regulatory and policy compliance within area of responsibility. This position is advertised at 37 hours per week. Strategic Command is going through a significant transformation programme which aims to improve the way the Command conducts its business and delivers for Defence and the nation. As a consequence of this, all posts within Strategic Command Headquarters and in time the wider organisation, are/will be subject to review and potential changes as we continuously improve across the period of the transformation programme. These changes may be minor or could be more substantive and will generate new opportunities. Throughout, the Command’s transformation programme is committed to following the MOD’s framework on managing and supporting people through the change process and places an emphasis on early and open consultation and engagement with the Command’s personnel and Trade Unions. Job Description Deliver administrative support across specialisms as instructed and contained within the MOD UKStratCom Catalogue of Services and assignment specifications. Act as a key point of contact for internal and external specialism requests, providing advice and guidance, escalating to more senior colleagues where appropriate. This also includes being point of contact (POC) for stakeholders and contractors to issue keys, reporting/logging faults with Ancala and VIVO and continuously monitoring fault updates weekly. You may also be required to conduct building custodian checks including daily panel health checks, Fire Call Point checks and Legionella checks. Own logistical elements of activities and events such as arranging travel, booking venues or coordinating visits. Additionally, you will be receiving and distributing any incoming site post, escorting VIPs, booking conferences, procurement e.g. Leidos demands (PPE), conduct scale calibrations and submit FFO heating oil demands. You will manage resources of vehicles, including control of day-to-day operation of MT assets on-site to ensure that all legitimate transport operations are satisfied, making most efficient use of resources IAW JSP 800 Vol. 5. This includes booking and authorising hire cars through the Clarity system. Support internal communications such as updating internal websites, distributing key information and acting as a focal point for other internal communications. Dissemination of key information, newsletters, and awareness campaigns, TRIAD alerts. Issuing keys to contractors. Manage document production, processing and maintenance as instructed e.g. any relevant papers for meetings including writing minutes, processing One Page Business Cases, processing security clearance documents etc. This also includes issuing fuel cards, closing vehicle schedules, managing the Fuel Account and the disposal account for skips. Support the Business Support Manager with change implementation including liaising with other areas of the business to coordinate business change implementation activities. Support in the production of a variety of documentation, including demands, reports and clearance documentation. This includes recording all Demand, Receipts and Issues for audits, producing returns for F&L account and demanding, issuing and accounting for fuel. Coordinate a small labour team, providing coaching and developmental dialogue where appropriate, ensuring daily and weekly tasks are delegated and completed. Deliver administrative support across specialisms as instructed and contained within the MOD UKStratCom Catalogue of Services and assignment specifications. Act as a key point of contact for internal and external specialism requests, providing advice and guidance, escalating to more senior colleagues where appropriate. This also includes being point of contact (POC) for stakeholders and contractors to issue keys, reporting/logging faults with Ancala and VIVO and continuously monitoring fault updates weekly. You may also be required to conduct building custodian checks including daily panel health checks, Fire Call Point checks and Legionella checks. Own logistical elements of activities and events such as arranging travel, booking venues or coordinating visits. Additionally, you will be receiving and distributing any incoming site post, escorting VIPs, booking conferences, procurement e.g. Leidos demands (PPE), conduct scale calibrations and submit FFO heating oil demands. You will manage resources of vehicles, including control of day-to-day operation of MT assets on-site to ensure that all legitimate transport operations are satisfied, making most efficient use of resources IAW JSP 800 Vol. 5. This includes booking and authorising hire cars through the Clarity system. Support internal communications such as updating internal websites, distributing key information and acting as a focal point for other internal communications. Dissemination of key information, newsletters, and awareness campaigns, TRIAD alerts. Issuing keys to contractors. Manage document production, processing and maintenance as instructed e.g. any relevant papers for meetings including writing minutes, processing One Page Business Cases, processing security clearance documents etc. This also includes issuing fuel cards, closing vehicle schedules, managing the Fuel Account and the disposal account for skips. Support the Business Support Manager with change implementation including liaising with other areas of the business to coordinate business change implementation activities. Support in the production of a variety of documentation, including demands, reports and clearance documentation. This includes recording all Demand, Receipts and Issues for audits, producing returns for F&L account and demanding, issuing and accounting for fuel. Coordinate a small labour team, providing coaching and developmental dialogue where appropriate, ensuring daily and weekly tasks are delegated and completed. Person specification To be found successful you must demonstrate the following essential criteria: Excellent and demonstrable IT skills, particularly Microsoft Office. Excellent written and verbal communication skills. Hold a Full UK Driving Licence It would benefit your application should you be able to demonstrate the following desirable criteria: Experience of managing databases. Experience working within an administrative role. Experience of Microsoft SharePoint and Teams. Licences UK Driving Licence Behaviours We'll assess you against these behaviours during the selection process: Making Effective Decisions Managing a Quality Service Alongside your salary of £26,770, Ministry of Defence contributes £7,755 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97% Professional and personal development of skills Flexi-time scheme Alternative working patterns 25 days’ paid annual leave rising (one day per year) to 30 days after five years’ service An extra day’s holiday for the King’s birthday Enhanced maternity, paternity and adoption leave A highly competitive pension scheme. The post does not offer relocation expenses. Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements. The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Please Note: Expenses incurred for travel to interviews will not be reimbursed. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights. Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience. For additional guidance on writing a CV, please click here. Candidates will be required to provide a statement of suitability (250 words max). At sift, you will be assessed against your CV and statement of suitability. At interview, you will be assessed against Experience (CV and statement of suitability) and the following: Behaviours Making Effective Decisions Managing a Quality Service Feedback will only be provided if you attend an interview or assessment. The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk. As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment. The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out. Feedback will only be provided if you attend an interview or assessment. This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This Job Is Broadly Open To The Following Groups UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job Contact Name : Mr Gary Faulkner Email : garryafaulkner640@mod.gov.uk Recruitment team Email : DBSCivPers-ResourcingTeam3@mod.gov.uk Further information Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.