JOB DESCRIPTION
JOB TITLE: Building Supervisor (with supervision) REPORTS TO: School Principal RESPONSIBLE FOR: The supervision of the Assistant Building Supervisor and/or cleaning staff (if appropriate) JOB PURPOSE: To provide on-site supervision, cleaning and non-cleaning services under the direction of the designated line manager or other authorised person and in accordance with the practices and procedures of the Education Authority.
MAIN DUTIES AND RESPONSIBILITIES
Security
* Security of the premises (including school meals accommodation) and its contents.
* Open and close the premises and grounds, except where authorised.
* Ensure all windows are closed, doors and gates, both internal and external, are locked at the end of each day.
* Safe custody of the keys of the premises, allocation of keys to cleaning staff, and ensure returned at end of day.
* Operate and monitor security camera system including changing and storing used tapes where appropriate.
* Operate fire alarm, burglar alarm and building security systems and report any faults.
* Attend after‑hour break‑in and vandalism and ensure premises are secure and cleaned at earliest opportunity.
* During normal working hours report any suspicious activity immediately to the designated line manager.
* Report any breach of security to the designated line manager. A breach includes the finding of used needles or suspicious illegal substance abuse, in accordance with Education Authority policy.
* Apply grit/rock salt in times of snow and frost to ensure pathways and entrances are free from snow and ice.
Mechanical and Electrical Services
* Efficient operation of the boiler/heating system ensuring value for money and energy conservation in accordance with Education Authority policy.
* Lighting and heating of the premises and routine maintenance of plant including school meals accommodation where there are common services.
* Ensure adequate fuel is requisitioned in good time.
* Monitor and document the usage of fuel, water and electricity.
* Replace lamps, tubes and plugs to a level of 3.35m using appropriate equipment, except where access from above can be gained.
* Inspect and report any defects on firefighting equipment.
* Chemically dose, clean and maintain water levels of any swimming/hydrotherapy pools.
Cleaning
* Clean the premises except the accommodation used solely for school meals purposes.
* Plan, organise and control the work of cleaning staff (if appropriate) to ensure Education Authority standards are met.
* Plan periodic work in consultation with service users and report plans to the designated line manager.
* Recommend and implement changes in work procedures to improve economy, standards or ease of operation.
* Monitor suitability and performance of materials and light equipment and advise where inappropriate for the task.
* Ensure that all hard surfaces, paths and ornamental grounds around the property are clean, tidy and free of litter.
* Ensure that external surface drains, gullies and kitchen grease‑traps are free flowing and clean by removing obstructions up to 3.35m.
* Ensure that bins within the building complex are washed and cleaned (including school meals bins).
* Empty litter bins within the building complex daily.
* Provide an ongoing cleaning service to the entire premises to deal with spillage, flooding, midday toilet cleaning, litter or any cleaning problem associated with weather conditions.
* Replenish toilet rolls, soaps, paper towels and other requisites throughout the working day.
* Daily inspection of sandpits and removal of sand from fouled areas.
* Clean and replace contents of sandpits and paddling pools as required.
* Clean external signs, light covers and notices up to 3.35 m.
* Clean non‑electrical fittings on all portable heating and ventilation equipment.
* Ensure that adequate supplies of materials and light equipment are requisitioned and maintained at appropriate levels within the budget.
* Ensure that cleaning standards within the premises meet Education Authority standards and investigate complaints, take corrective action and advise the designated line manager.
* Direct and clean all internal fixed glass surfaces up to 3.35 m using the appropriate equipment provided.
* Ensure cleaning staff wear personal protective equipment and/or workwear when provided.
Porterage
* Receipt and transport of stores, materials and other goods including school meals and school milk materials delivered to the building premises and their distribution to and from appropriate points of storage.
* Dispatch laundry, goods and other materials from the building.
* Assist with setting out and removal of tables and chairs in dual‑use premises and undertake cleaning of the room.
* Transport all refuse bins to and from their collection point.
* Prepare rooms for examinations and other purposes.
Administration
* Prepare reports on the cleaning of premises and any defects externally or internally.
* Organise the employment of outside contractors or workmen as authorised, monitor presence and report any deviation.
* Complete all paperwork associated with the post and write reports when required.
* Maintain records of consumable stocks and inventory of equipment.
* Ensure that defects in electrical floor equipment are reported immediately and that a record of equipment repaired is kept.
* Ensure all records in respect of staff attendance, holidays and absence are completed, authorised and returned in good time.
Handyperson Duties
* Within the competence of the post‑holder.
General Conditions
* All duties must be carried out to comply with:
* (a) The Health and Safety at Work (NI) Order 1978; (b) Acts of Parliament, Statutory Instruments and Regulations and other legal requirements; (c) COSHH Regulations; (d) Codes of Practice.
Training
* Building supervisors will accept any training to facilitate the undertaking of duties for jobs up to and including their own grade.
* Building supervisors will accept training for jobs graded at higher levels than their own. Payment will only be made where required by the authority.
* Building supervisors will carry out induction and refresher training of cleaning staff (if appropriate), keeping a record of such training.
Elections
* When a school is used for election purposes the building supervisor will carry out duties relating to elections as determined by the joint negotiating committee.
Other Duties
* Falling within the purview of the grade as required.
This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time. In accordance with Section 75 of the Northern Ireland Act 1998, the post‑holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times.
PERSON SPECIFICATION
Essential Criteria
* Have a minimum of six months’ demonstrable experience working as an assistant building supervisor and/or building supervisor and/or caretaker and/or cleaner in a school environment.
* Have experience of supervising staff.
* As a key holder, be prepared to respond to call outs at short notice, including during unsociable hours.
* Demonstrable knowledge of:
o The requirements of a School Building Supervisor (with supervision)
o Health and Safety regulations and requirements relevant to the role
o Manual Handling regulations
o Use of security systems
* Demonstrable effective people management skills to successfully motivate and manage a team.
* Evidence of ability to work effectively and collaboratively as part of a team.
* Excellent interpersonal and communication skills.
* Proven effective administrative, planning and decision‑making skills to meet deadlines.
* Evidence of how your experience and approach to work reflect the school’s values/ethos.
Desirable Criteria
* Hold a NEBOSH Health and Safety at Work qualification, or an equivalent or higher level qualification.
* Evidence of experience in using industrial cleaning equipment.
* Evidence of experience of key holding duties, including opening and closing premises and setting alarm systems.
The Education Authority is an Equal Opportunities Employer.
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