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Employer Name:
Custom Millwright Services Ltd.
Job Description
* Maintain and update the Field Service Management (FSM) system for invoicing and project tracking.
* Prepare and correct invoices for completed and upcoming work.
* Verify time‑sheet with field staff and prepare payroll documentation.
* Update the company budget and generate financial reports for management.
* Coordinate with suppliers and maintain accurate project cost records.
* Prepare and submit monthly and quarterly reports.
* Issue Purchase Orders (POs) to subcontractors and follow up on invoices.
* Source and book rental equipment for field operations.
* Arrange accommodation for field staff during deployments.
* Collaborate with recruitment agencies and job boards to source new talent.
* Coordinate recruitment documentation and onboarding packages.
* Manage employee records, clearance forms, and return of company property.
* Set up company email accounts for new hires.
* Respond to general inquiries via phone and email with professionalism.
* Support management with additional administrative tasks as needed.
Requirements
* Proven experience in administrative coordination, project support, or operations.
* Excellent organizational and time management skills.
* Proficiency in Microsoft Office Suite.
* Strong communication skills and ability to work collaboratively with field and office teams.
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