Job Description
Finance & Facilities Administrator
Location: Liverpool City Centre (Fully Office Based)
Hours: Full-time, Monday to Friday, 9:00am - 5:00pm
Salary: £36,000 - £37,000 per annum
Contract: 3-month temporary contract, with the potential for extension or permanent placement
Requirement: Must be available to start ASAP and able to pass an enhanced DBS check
My client is a well-established charity based in Liverpool, recruiting a Finance & Facilities Administrator to play a vital role in their small, dedicated team.
About the Role
This varied and hands-on role will suit an experienced and highly organised administrator with solid finance and facilities experience. You will support day-to-day financial operations, ensure smooth office and building management, and assist with payroll and HR administration.
This role is fully office-based (no hybrid or remote working) and requires someone with excellent attention to detail, strong communication skills, and the ability to work proactively and collaboratively across departments.
Key Responsibilities
Finance & Administration
1. Maintain all aspects of the charity's finance systems (SAGE), including accounts payable, receivable, petty cash, and payroll processing.
2. Prepare financial reports for internal stakeholders and support end-of-year accounts preparation.
3. Monitor service charge contributions and minor cash transactions.
4. Maintain pension scheme administration and liaise with external providers.
5. Support office operations with IT systems, reporting, and general administration.
Human Resources & Payroll
6. Prepare monthly payroll information and manage PAYE and pension data.
7. Maintain HR records and monitor staff absences, training, and compliance checks.
8. Liaise with external HR and payroll providers.
9. Manage enhanced DBS checks for new staff and renewals.
Facilities & Health & Safety
10. Conduct regular building checks and maintain the facilities log in line with Ministry of Justice standards.
11. Liaise with contractors (cleaning, catering, maintenance, etc.) and organise annual safety checks.
12. Maintain the Asset Register and coordinate repairs or services as needed.
13. Oversee fire safety compliance and general Health & Safety requirements across the site.
Person Specification
Essential:
14. 5 GCSEs (Grades A-C), including English and Maths.
15. Strong numeracy, literacy, and IT skills (Excel, Word, Outlook).
16. Experience with finance systems (ideally SAGE).
17. Able to work independently and manage varied workloads.
18. Strong interpersonal and communication skills.
19. A team player with a flexible, can-do attitude.
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