We’re looking for a highly organised and proactive Business Operations Coordinator to provide exceptional administrative and operational support across our UK and German businesses.
This is a unique opportunity to work at the heart of a fast-paced, cross-border organisation, ensuring seamless coordination of diaries, meetings, travel, and internal communications.
What You’ll Be Doing
Diary & Meeting Management
* Manage complex diaries for senior stakeholders across both regions.
* Schedule and coordinate recurring and ad hoc meetings.
* Attend internal meetings to support follow-up actions and build business insight.
* Track meeting frequency and ensure timely preparation.
Travel Coordination
* Organise travel logistics including flights, accommodation, and itineraries.
* Coordinate frequent business travel aligned with operational needs.
* Maintain travel records and support expense reconciliation.
Operational & Project Support
* Provide admin support for ongoing business initiatives.
* Assist with documentation, procurement, and logistics.
* Liaise with internal teams to ensure smooth execution of processes.
* Facilitate collaboration between UK and German teams.
General Administration
* Prepare correspondence, reports, and presentations.
* Maintain filing systems and shared documentation platforms.
* Support internal communications and assist with document translation.
Communication & Collaboration
* Act as a key point of contact between UK and German teams.
* Build strong working relationships across departments and geographies.
* Liaise with external vendors and partners when required.
What We’re Looking For
Essential Skills & Experience
* Proven experience in a senior administrative or coordination role.
* Excellent organisational and multitasking skills.
* Confident supporting C-suite executives and international teams.
* Strong written and verbal communication skills.
* High attention to detail and accuracy.
* Proficient in Microsoft Office and collaboration tools (e.g. Teams, SharePoint).
* Able to work independently and manage multiple priorities.
* Professional, discreet, and adaptable in a fast-paced environment.
Desirable
* Fluency in German is a plus.
* Training in project coordination or executive support.
* Awareness of CSR or ESG initiatives.