Job Description
Location: Inverclyde
An exciting opportunity has arisen for an experienced Executive Assistant to support the CEO with our client, a successful engineering company in Inverclyde. This is a pivotal role requiring discretion, organisation, and a proactive approach in a fast-paced environment.
What You'll Be Doing
* Deliver a comprehensive and professional secretariat service to the CEO
* Attend meetings and produce accurate, concise minutes, ensuring prompt distribution.
* Manage complex diaries, emails, and schedules
* Prepare agendas and coordinate the distribution of board papers and documentation.
* Produce high-quality reports, presentations, and correspondence.
* Coordinate meetings, travel arrangements, and appointments.
* Monitor progress on key projects and follow up with relevant stakeholders.
* Provide administrative and organisational support to senior leaders.
* Support company events, meetings, and ad hoc projects.
* Handle confidential information with the utmost discretion.
Ideal Candidate
* Proven experience as an Executive Assistant at senior or board level.
* Strong minute-taking and organisational skills.
* Excellent written and verbal communication abilities.
* Advanced IT proficiency, including Microsoft Office (Outlook, Teams, Word, Excel and PowerPoint)
* High levels of discretion, attention to detail, and professionalism.