This role will provide high-level administrative support to senior stakeholders, ensuring seamless coordination across diaries, travel, and communications. Youll play a key role in enabling efficient day-to-day operations within a fast-paced, stakeholder-driven environment, with the added requirement of supporting Japanese-speaking stakeholders.
Responsibilities
* Manage complex and ever-changing diaries for senior stakeholders.
* Coordinate domestic and international travel arrangements.
* Oversee inbox management, prioritising and responding to emails where appropriate.
* Support multiple stakeholders simultaneously, balancing competing priorities.
* Build strong working relationships across internal and external networks.
* Ensure a high level of organisation, confidentiality, and professionalism at all times.
* Adapt quickly to changing demands within an on-demand support team.
Qualifications
* Fluency in Japanese and English, with the ability to support bilingual stakeholders.
* Proven experience supporting senior or C‑Suite stakeholders.
* Strong diary management and travel coordination experience.
* Excellent organisational and prioritisation skills in a fast-paced environment.
* Confident communication and stakeholder management abilities.
* Proactive mindset with the ability to work independently and make decisions.
* High levels of discretion, resilience, and professionalism.
* Experience using tools such as Excel and SharePoint is beneficial.
J-18808-Ljbffr